The University of the Free State recognises the importance of tracking, monitoring, and supporting of postgraduate students throughout their studies at UFS. Therefore, the postgraduate student-tracking portfolio will implement and monitor the graduate research management (GRM) technology to enable the process of monitoring and evaluation of postgraduate students through all postgraduate processes, from first registration to graduation, through the functionality of the current PeopleSoft System. The GRM system will seek to identify bottlenecks, opportunities, and risks early (early warning), improve reporting and auditing, monitor the student-staff relationship, assist to balance the academic workload, and govern postgraduate administrative life cycle. The portfolio liaises with deans, heads of departments, postgraduate students, and support services to facilitate the research process between all relevant stakeholders. The postgraduate student-tracking portfolio provides postgraduate management information to university management, deans, and departments, which is beneficial for future planning.

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