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08 March 2019 | Story Opinion article by Prof Puleng LenkaBula | Photo Sonia Small
Prof LenkaBula
Prof Puleng LenkaBula believes that the roles of women become important and productive when the environment within which they exercise their voice, dreams, talents, and knowledge, is supportive.

On the global community calendar, 8 March is marked as the day on which we commemorate International Women’s Day, which evolved as a result of women’s pursuit of equality in the workplace and the associated human rights, civic citizenship, and dignity in the private and public spheres while calling for gender equality.

It is an annual celebration of women’s diverse contributions and accomplishments in the socio-political, economic, environmental, and other spheres.  It emerged from the context where women did not have the right to vote, to participate in elections, and in many societies to own property.  This meant, among others, that women could not shape their lives as they wanted or envisaged, due to the institutionalisation of patriarchy, which is understood as the authority of men over women, and exploitative economic-system arrangements and associated policies. Equally important is that, while the quest for liberty, equality, and human rights were seen as important for democratic societies, it was not seen as important to extend it to women. It was in this context of agitating for equality and the recognition of women as fully human and to therefore be endowed with the cognitive aptitude and abilities to frame their lives, that women organised and protested against these inhibitions.

It was therefore fitting that on, 8 March 2019, we commemorate International Women’s Day with the celebration of 25 years of democratic dispensation in South Africa, where equality, women’s rights, and full participation in political, economic, social, and other rights are generally available, yet still remains contested. It is equally important that we should ask in this year, when the UFS is celebrating 115 years of transforming lives and inspiring excellence through knowledge construction, intellectual formation and dissemination, what we have done or are doing to ensure that gender equality is affirmed in our institution and in our society. How do we promote women’s rights and gender equality at the UFS and in South Africa and what are the challenges we face?  

Do we allow gender equality and women’s talents, knowledge, and voice in all spheres to support the Academic Project in our universities? What are the challenges in transforming systems or exclusion and marginalisation within our own structuring and how do we plan to overcome these? It seems to me that while women’s rights, talents, dignity, and agency are now acknowledged in many of our communities and our society in general, there are still many challenges to transform and fully overcome so that women can constructively contribute knowledge locally, regionally, and globally. How do we create conditions that will enable women and gender-non-conforming people to perform optimally in the core Academic Project, namely teaching and learning, engaged scholarship and research, and to hence thrive as academics or professionals and administrative staff within our universities on the African continent and the global community? What measures do we put in place to facilitate women’s productive outputs and celebrate them through recognition in a world that often negate these contributions?

It may be surprising to the reader that I pose so many questions instead of describing what International Women’s Day is, but it is important to ponder on what systems, institutions, policies, and praxes our societies will need to affirm the dignity of women.

As the UFS community and the broader society, engaging these questions are an important academic and social exercise.  I need to assert that there are many initiatives which the UFS are putting in place to support women’s rights, gender equality, and social justice within the institution. We have recognised the imperative for creating an enabling academic and professional environment that facilitates access and excellence for all staff and students, taking cognisance of the importance of gender equality. We have also recognised that gender equality does not only frame the equality between men and women, but also takes cognisance of the rights of gender-non-conforming individuals as well as individuals who are gay, lesbian, bisexual, trans, asexual, etc. Equally, we have emphasised universal access and support for staff and students living with disabilities in order to ensure that they have access and succeed in their pursuit of education, notwithstanding the continuing requirements to improve our systems and policies in this regard. The portfolio on Institutional Change, Student Affairs, and Engaged Scholarship, for instance, has started to put measures in place that facilitate institutional policy frameworks, advance gender equality, and address impediments to their success, which is often limited by challenges such as sexual harassment.

In 2018, for instance, Council approved the policies on Sexual Harassment and Anti-discrimination, which promotes gender equality and discourages all conduct to denigrate or violate women and men in our context. A high-impact and agile resolution process and team referred to as SART, operates within the implementation framework of the Sexual Harassment and Anti-Discrimination policies. It is an immediate mechanism to address complaints, queries, and submissions on gender-based violence in ways that are attentive to the many calls which women locally and internationally have asserted as important in facilitating gender equality for all staff, students, and stakeholders of the UFS.  We have also decided to provide the University Council with a Social Cohesion and Social Justice Report, which will enable us to evaluate all efforts to promote social justice, social capital, and excellence through co-curricular work in the university.

I must state that these efforts are in line with some of the aspirations and commitments of the International Women’s Day commemorations. It seems to me that the roles of women become important and productive when the environment within which they exercise their voice, dreams, talents, and knowledge, is supportive. I wish all the women of the UFS and in our society a wonderful International Women’s Day. I hope it will inspire all of us in our different work responsibilities to be and do the best we were created for. I further hope that all institutional efforts to facilitate gender equality will come to fruition.

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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