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18 March 2020 | Story Valentino Ndaba | Photo Charl Devenish
Education
Members of the Faculty of Education Academic Advisory Board at its inaugural meeting held on the University of the Free State’s Bloemfontein Campus.
A first of its kind for the University of the Free State (UFS), the Faculty of Education Academic Advisory Board (AAB) was inaugurated on 5 March 2020 to provide guidance on developing industry-driven academic programmes.

Chairman of the Board and Dean of the faculty, Prof Loyiso Jita, explained the relevance of the structure. “Essentially, the Board is there to provide advice to the faculty on how we can be at the top of our game, connect with practitioners out there, and give ourselves an edge both in terms of our strategic research goals as well as raising the required finance to run our programmes effectively.”

A future-focused faculty
At its first sitting on the UFS Bloemfontein Campus, the Board made recommendations which the faculty has committed to implementing. The first suggestion put forward was to align the faculty to the larger higher-learning industry and education practitioners.

Bridging the gap between the institution and these stakeholders is of utmost significance: “There is still a feeling that we universities operate as ivory towers. Everything that we do, whether it is research, engaged scholarship, or teaching, has to be anchored in the practice. It has to be designed to influence and in most cases to change the practice in our communities,” added Prof Jita.

Other key focus areas identified include science and mathematics education. Prof Jita leads the South African National Roads Agency (Sanral) Research Chair that focuses on science education in the country. In the first five years of its existence, the Chair has helped graduates achieve 28 PHDs, eight master’s degrees, and has produced 66 publications. Prof Jita revealed that the Sanral Chair has challenged itself to double these statistics in the next five years.

Childhood development
Early Childhood Development (ECD), as a development zone will be championed as recommended by the Board. According to the Dean: “We have developed a strength as a faculty in that we have been leading in curriculum development in the area of ECD and have even hosted a number of workshops for other universities.”

Subsequent to that, the faculty has also decided to shine a spotlight on literacy. A project plan is pending submission to the National Research Foundation (NRF) for funding.

Long-term sustainability
The Advisory Board made a commitment to help the faculty develop more durable partnerships with industry players instead of the usual year-to-year collaborations. Undertaking the task to develop medium- to long-term partnerships of three to five years would be helpful because that could result in more sustainable projects and funding. A progress report is expected by the Board at its follow-up meeting scheduled for November 2020. 

Why an Academic Advisory Board?
Academic Advisory Boards are established across higher-learning institutions to ensure development aligned with regional, local, and global standards. Our Faculty of Education intends to use this structure to assist in terms of strategic direction and quality assurance of curriculum development and content delivery. Generally, the establishment of active AABs seeks to ensure that graduates comply with the expectations of the workplace, curriculum relevance for industry and the inclusion of the necessary knowledge, skills and attributes graduates will need in their specific fields.

Its purpose is to also assist in formulating and achieving strategic objectives, help make the connection between academic knowledge and “real work” skills, build a list of practitioners who could serve as classroom and graduation guest speakers, and create opportunities for students to learn workplace skills by providing suitable internship locations.

The Faculty of Education’s Board consists of the chief executive officers (CEOs) from the Education, Training and Development Practices Sector Education and Training Authority (ETDP SETA); the South African Council for Educators (SACE),the National Education Collaboration Trust (NECT) and Umalusi. In addition to the CEOs are six external members, three Heads of Schools, the Programme Director for Research and Engaged Scholarship, the Assistant Dean of the faculty at the Qwaqwa Campus, the Vice-Dean, as well as the Dean. 

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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