Student Cards

A student card is issued to each student. On arrival at their residences, first-year students are issued with students cards. All the other first-year students receive their student cards during the registration process. The same card is used for the duration of their studies.

Student cards can be used for the following:

• Personal identification;
• Security;
• Access to buildings and facilities where access-controlled security gates and turnstiles have been installed, as well as at buildings and facilities where access is monitored;
• To pay for meals;
• Purchases at certain outlets at the Thakaneng Bridge.

Activating of Cards

First-year student lists per residence are obtained by the Card Division and cards are activated according to individual situations for access to different buildings and facilities.

Senior students’ information is activated in the same manner by the Card Division.

It is the responsibility of each resident to ensure that his/her card has the correct information, and that it functions correctly after activation.

Student cards that are de-activated for some reason or other, can be taken back to the Card Division to be re-activated.

Lost Cards

If a student card is lost, the following steps have to be taken:

• The student reports to the University Cashiers and pays the stipulated fee for the replacement of a card.
• The receipt issued by the cashiers has to be taken to the Card Division. A new card will be processed and issued to the student.

Worn-out or Damaged Cards

In some cases, the magnetic strip of a student card may be damaged or worn out, or there might be other reasons for it not functioning properly. The following must be done:

• Take the student card to the Card Division. The student card will be inspected by an official to determine whether the card has to be replaced free of charge or whether a replacement fee for malicious damage has to be paid.
• If the card has to be paid for, the stipulated fee for the replacement of a card will be collected by the University Cashiers and the issued receipt has to be shown at the Card Division.
• The card will then be replaced and issued to the student.

Meal System and Purchases at Thakaneng Bridge

Dining Halls at Residences

Meals are provided on a cafeteria basis in the dining halls at Roosmaryn and Soetdoring. No prior booking is required.

At the beginning of the year, an amount is made available to each resident of junior residences, which can be used to pay for meals until a payment on the student’s meal account can be made. The amount is debited to the student’s tuition fees account.

Thakaneng Bridge

Students who prefer to do their purchases at the participating service providers at the Thakaneng Bridge, are free to do so.

Procedure:

An amount has to be paid into a student’s meal account beforehand.

If a payment is made at the UFS, the procedure is as follows:

• A payment is made at the University Cashiers at the Thakaneng Bridge. The student has to indicate clearly what the payment is for.
• The cashier will provide the student with a receipt.
• The student then takes this receipt, together with his/her student card, to the Card Division.

If payment is made by bank deposit, the procedure is as follows:

• Deposits have to be made into the UFS bank account. (ABSA, Cheque Account, Branch Code 630734, Account Number 1570151688)
• As reference, the deposit code (see below) must be filled in, followed by the student number:

100 = Tuition Fees

101 = Money for Meals

102 = Books and Printing

• No space must be left between the deposit code and the student number, e.g. 101200412377 = the reference number for a deposit for meals.
• The deposit slip has to be faxed to 051 401 3579 or taken (with the student card) to the Card Division.

An official at the Card Division credits the amount, (indicated on the receipt or deposit slip), on the student card.

A card reader at the dining room (or service provider) determines whether there are adequate funds available for the purchase amount.

The amount of purchase will be debited to the original deposit. After every transaction, a receipt is issued that shows the amount of the transaction, as well as the new balance.

Refrigerators

Housing and Residence Affairs makes available a limited number of refrigerators to be rented by students in senior residences, student flats or rooms. Application forms are available in Room 120 or Room 121, Pres Steyn Annex. Students are put on a waiting list if refrigerators are not available. Any student who wants to terminate the rental of a refrigerator, must hand in a cancellation form at Room 120 or Room 121, Pres Steyn Annex.

Central Heating

During the coldest period of the year, residences are heated centrally. Housing and Residence Affairs reserves the right to determine when heating systems will be switched on or off.

Affixing of Items to Walls, Doors, etc.

Drawing pins, cup hooks, nails, sellotape, prestik, etc., may not be used on walls, doors, pelmets, wooden panels, or ceilings. Any costs to repair such damage will be debited to the tuition fees account of the defaulting student/s or to the debtor’s account of the RC.

On the outside of bedroom doors, prestik may be used to put up name tags, photos, etc. Prestik may only be used on wooden surfaces.

In cases where a pin-up board is not available in a bedroom, objects may only be put up on the inside of the bedroom door.

Parking, UFS Access Discs, etc.

A number of parking spaces in basements, undercover parking or parking underneath buildings are assigned to each residence. Unreserved, open parking spaces are also assigned to each residence.

It is a requirement that a UFS access disc issued by Protection Services should appear on the windscreen of each vehicle owned by a staff member or student.

Pets

Students are not allowed to keep pets on campus. If they do, Housing and Residence Affairs will arrange for such pets to be removed and taken to the SPCA at the cost of the defaulting student.