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Karen Lazenby WomenofKovsies
Dr Karen Lazenby strives for a stronger, rule-based, and consistent governance structure.

A transformed University of the Free State (UFS) will be one that promotes social justice in everything it does, a university where its diverse people feel a sense of common purpose and engagement. The UFS is developing this through its Integrated Transformation Plan (ITP) introduced in January 2017. 

“The majority of the current systems and processes in student administration at the university are still manual. This lack of automation leads to inconsistencies and service failures,” says Dr Karen Lazenby. As Registrar for Systems and Administration, Dr Lazenby is responsible for ensuring a smooth and efficient student lifecycle across all three campuses. 

With the ITP, the Governance: Systems and Administration work stream strives to have a stronger, rule-based, and consistent governance structure with a single line of accountability in student administration across all faculties and relevant support departments on the three campuses. By ensuring this ease of use and access there will be an integrated student experience and greater empowerment of students.

“Our focus is on automation and self-services for students (such as the time-table, requests for additional and ad hoc exams and appeals), to ensure transparency and accessibility of rules and policies, decisions relating to admission, progression rules, awarding of qualifications and graduation and faculty and general rules,” Dr Lazenby said.  It will also entail the optimisation of PeopleSoftCampus (the Enterprise Resource Planning system).

“Through this automation, I would also like to get the university’s student administration to such a level that academic staff can focus their energy on teaching and research and student administration staff can focus more on quality assurance,” said Dr Lazenby.

News Archive

UFS staff gets a salary adjustment of 10,00%
2009-11-04

The University of the Free State’s (UFS) management and trade unions have agreed on an improvement in the service benefits of staff of 12,81% for 2010. This includes a general salary adjustment of 10,00% (according to the estimated government subsidy that will be received in 2010).

The agreement was signed on Friday, 30 October 2009 by representatives of the UFS management and the trade unions UVPERSU and NEHAWU.

The negotiating parties agreed that adjustments could vary from a minimum of 8,98% or more, depending on the government subsidy and the model forecasts. If the minimum of 8,98% is not affordable, the parties will re-negotiate.

An additional once-off, non-pensionable bonus of R2 000 will also be paid to staff later this year. The bonus will be paid to all staff members who were in the employment of the university on UFS conditions of service on 29 October 2009 and who assumed duties before 1 October 2009. The bonus is payable in recognition of the role played by staff during the year to promote the UFS as a university of excellence and as confirmation of the role and effectiveness of the remuneration model.

It is the intention to pass the maximum benefit possible on to staff without exceeding the limits of financial sustainability of the institution. For this reason, the negotiating parties reaffirmed their commitment to the Multiple-year, Income-related Remuneration Improvement Model used as a framework for negotiations. The model and its applications are unique and have as a point of departure that the UFS must be and remains financially sustainable.

Agreement was reached that 2,45% will be allocated for growth in capacity building to ensure that provision is made for the growth of the UFS over the last few years. An allocation of 0,14% will be made towards the final phasing in of fringe benefits. It will be used to provide group life insurance to all service workers. An agreement was also reached that 0,22% will be allocated towards structural adjustments of certain levels of the support services salary structure.

The implementation date for the salary adjustment is 1 January 2010. The adjustment will be calculated on the total remuneration package.

In 2009, a total salary adjustment of 16,13% was paid to staff and they received a once-off non-pensionable bonus of R3 390 at the end of 2008.

Media Release
Issued by: Lacea Loader
Deputy Director: Media Liaison
Tel: 051 401 2584
Cell: 083 645 2454
E-mail: loaderl.stg@ufs.ac.za  
3 November 2009

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