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02 October 2020 | Story Leonie Bolleurs | Photo Supplied
Prof Kahilu Kajimo-Shakantu believes there are a number of benefits and lessons that the construction industry can draw if they adopt technology that can lead to sustainable construction beyond the COVID-19 era.

The construction business has been hit hard, with various negative impacts on cost, implementation timelines, profits, and others. Increased and smart adoption of technology, however, can transform the sector to make it more sustainable. 

This is the belief of Prof Kahilu Kajimo-Shakantu, Head of the Department of Quantity Surveying and Construction Management at the University of the Free State (UFS).

As president of the Association of Schools of Construction of Southern Africa (ASOCSA), she delivered the welcoming address of the 14th Built Environment conference (21, 22 September 2020). Prof Kajimo-Shakantu is the sixth president of ASOCSA.

The theme of this year’s built-environment conference, presented for the very first time in a virtual format, was Technology, Transformation and Sustainable Construction.

Identify and harness opportunities 

“It is clear that while COVID-19 remains a challenge, opportunities can be identified and harnessed even by our own construction industry through the exploitation of technological, transformative, and sustainable practices. The technology and transformation taking place now – in South Africa and beyond this COVID-19 situation – should be embraced for competitive advantage, even after the pandemic disappears,” said Kajimo-Shakantu.

Clients, consultants, contractors, and suppliers of materials and services can wholly embrace technology and transformation for sustainable, cost-effective, less wasteful, and cleaner construction processes. – Prof Kahilu Kajimo-Shakantu


She also provided some practical suggestions: “Technologies such as remote monitoring of construction sites and selected construction site operations through high-definition cameras and robust software should be encouraged as a way of minimising health and safety risks and mobility costs during the project duration, and at the same time ensuring an all-time virtual presence on site for various purposes.”

“Virtual contract progress meetings, site meetings, and supervision of specialised work are some of the benefits that the construction industry could gain if they adopt technology that can lead to sustainable construction beyond the COVID-19 era,” she added. 

Encourage meaningful partnerships

It is no longer a case of business as usual. Prof Kajimo-Shakantu believes stronger collaboration and meaningful partnerships must be encouraged among all stakeholders if the conference theme is to be fully actualised for the benefit of the construction industry, as it races towards attaining sustainable construction.

She said: “Clients, consultants, contractors, and suppliers of materials and services can wholly embrace technology and transformation for sustainable, cost-effective, less wasteful, and cleaner construction processes.”

Many insightful and thought-provoking papers touching on construction industry challenges and opportunities, as well as the teaching and learning of students, were delivered by both local and international delegates. 

The conference is believed to be one of the major cutting-edge built-environment conferences on the African continent. 

A guest of honour at the event was the Vice-Rector: Academic at the University of the Free State, Dr Engela van Staden. In her welcome address, she challenged delegates to establish a consistent channel for disseminating some of the research outcomes to industry stakeholders, including the respective government departments. “It is time to go beyond building rich databases and prestigious publications for our universities,” she said.

Keynote speakers included Prof Monty Sutrisna, Professor of Construction and Project Management and the Head of the School of Built Environment at Massey University, New Zealand; Prof Obas John, Professor of Sustainability and Environmental Law and Director of Internationalisation at London South Bank University; Prof David Edwards, Professor of Plant and Machinery Management, Birmingham City University, England; and Dr Reza Hosseini, the Associate Head of School (research) in the School of Architecture and Built Environment, Deakin University, Australia.

The various interesting peer-reviewed research papers that were delivered, addressed topical issues that affect the built environment not only in South Africa, but also in the regions beyond.

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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