Important notice: All new applications will henceforth only be accepted via the online application platform, RIMS. 

HSREC Administration reserves the right to not accept applications for review that are submitted in hard copy at the HSREC office, which should be submitted through RIMS.

The following HSREC DOCUMENTS are mandatory reading in preparation for your submission to the HSREC: 

  • Preparation Guide: Application for Ethical Clearance, including dates and fees
  • Standard Operating Procedures (SOPs) and Guidelines

RIMS User Manuals

Please refer to the following generic manuals when applying. For RIMS related queries, please call +27 51 401 9451. To login to RIMS:
  • How to apply for ethical clearance on RIMS
  • How to make modifications that are required on a RIMS application
  • How to respond when an Application has received Conditional Approval

Application templates (Available from

  • Informed Consent: General (English)
  • Informed Consent: General (Afrikaans)
  • Informed Consent: Genetic (English)
  • Informed Consent: Genetic (Afrikaans)
  • Child Assent (English)
  • Child Assent (Afrikaans)
  • Information Leaflet and Consent template: Alternative (English)
  • Information Leaflet and Consent template Alternative (Afrikaans)
  • Online Survey Information Leaflet and Consent
  • Consent Form For Case Reports (English)
  • Consent Form For Case Reports (Afrikaans)
  • Case Report Patient Consent for Publication
  • Material Transfer Agreement Template (UFS)


Central Information Office
T: +27 51 401 3739
F: +27 86 579 5154


Student Administration
Faculty Administration

Health sciences block next to contact

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