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UFS implements measures for staff to manage the national lockdown

24 March 2020

UFS implements measures for staff to manage the national lockdown

MESSAGE BY PROF FRANCIS PETERSEN, RECTOR AND VICE-CHANCELLOR

Dear Colleagues

I hope that you are keeping a level of calmness in this difficult and exceptional time. The announcement by President Cyril Ramaphosa on 23 March 2020 that South Africa will enter a nationwide lockdown for 21 days from midnight on Thursday 26 March 2020 to midnight on Thursday 16 April 2020, has left many of our staff members anxious. It has, on the other hand, made South Africans work together towards the common goal of flattening the COVID-19 curve so as to ease the immediate pressure on the country’s health system.

My message to you this evening is to explain the measures implemented by the executive management of the University of the Free State (UFS) to manage the lockdown.

1. Essential services
As you know, only essential services will be allowed to continue operating nationally. This also applies to our three campuses.

During a meeting of university vice-chancellors with Universities South Africa (USAf) this morning, it was indicated that only services classified as essential (e.g. safety and security services) may continue during the lockdown period.

There are, however, critical university operations such as Information Technology, the Animal Sciences Unit, key laboratory and research services, which are currently not formally accredited with the relevant authorities to access the university during lockdown. USAf is raising this as a matter of urgency with the inter-ministerial committee of the Presidential Command Centre.

I will keep these functions updated on the progress made by USAf over the next 24 hours, but as it stands now, these functions would not be able to access our campuses during lockdown.

2. Closing of the campuses
All three campuses will close as from 16:00 on Thursday 26 March 2020. Only staff providing accredited essential services (i.e. security staff and emergency maintenance services) will continue working from Thursday 26 March 2020 onwards. This means that no one will be able to access the campuses after 16:00 on Thursday unless they form part of the accredited essential services.

Only the main gates of the campuses will be open; there will be strict access control, including a register to sign in and out. Only staff belonging to those functions that are vetted by the relevant authorities will be allowed access onto our campuses. Further communication in this regard will be sent by the Department of Human Resources to all members of senior management to share with staff on Wednesday 25 March 2020.

However, it needs to be noted that the national security protocols will surpass these arrangements if and when needed.

The respective deans will make arrangements with staff involved in research projects that need attending to, those who have to check research equipment, and those who work in certain laboratories – all barring prior accreditation by the relevant authorities.

3. Residences
Most students have vacated the residences, except for a small number of postdoctoral and international students who will remain on campus during lockdown. The Office for International Affairs and the Department of Housing and Residence Affairs are providing the necessary support to this group of students.

4. Academic programme
The University of the Free State is committed to continue and complete the academic programme. I want our students and their parents/guardians to rest assured that the university’s Teaching and Learning Management Group (TLMG) is working hard to develop alternative ways of presenting the learning and teaching programme.

The university’s online engagement with students will start on Monday 20 April 2020. Until then, the best possible support for lecturers and students will be created by adapting existing support and practices most suited to our new online environment.

Please look out for the information relating to the Keep Calm, Teach On and #UFSLearnOn campaigns managed on the university’s communication platforms by the Centre for Teaching and Learning (CTL) in cooperation with the Department of Communication and Marketing.

5. Continuation of university operations
Within the context of this uncertain time, we should remain focused on the continuation of university operations. Therefore, the concept of working from home remains. The lockdown period is perceived as special leave, as it is deemed that staff members are in fact at work; therefore, application for leave does not have to be submitted. Additional arrangements will be made with staff members providing essential and other designated critical services, which will be communicated by the relevant line managers.

6. Communication platforms
I encourage you to remain in contact with the university by regularly monitoring the communication platforms for important and/or critical information. You will find all the COVID-19 related information on this webpage. Other communication platforms for our staff during the lockdown include the UFS social media platforms, SMS, the KovsieApp, and the Newsflash.

It is important for staff to ensure that their cellphone numbers are updated in order to receive communication via the KovsieApp and SMS:

KovsieApp: www.ufs.ac.za/kovsieapp
SMS: www.ufs.ac.za/sms

As we realise that circumstances could change rapidly, the UFS Coronavirus (COVID-19 SARS-CoV-2) Task Team and the Special Executive Group will continue our frequent discussions to assess the global and national situation – during and after the lockdown.

I encourage you to remain calm, as this is a difficult and extraordinary time not only for our country, but for the entire world. It is a time for us to think differently about what we do and how we do it, and also a time to take a step back and #StayAtHome in the best interest of the many communities around us.

Thank you to each and every staff member for your dedication and commitment over the past few weeks. We will get through this national and global health crisis.

Be safe, look after yourself, and take preventative steps to avoid contracting the virus during this period of national lockdown.

News Archive

Central SRC constitution for UFS approved by Council

2005-07-20

University of the Free State Fact Sheet

1. The Council of the University of the Free State (UFS) on 10 June 2005 unanimously approved the establishment of a Central Student Representative Council (CSRC) to constitute a legitimate basis for the democratic participation of students of all three of its campuses in the governance of the university.

2. In a major breakthrough and transformation step for student governance, the Central SRC will include representatives of the main campus in Bloemfontein, the Vista Bloemfontein campus and the Qwaqwa campus of the UFS.

3. The need to establish the Central SRC follows the incorporation of the Qwaqwa campus into the UFS in January 2003 and the incorporation of the Vista campus in Bloemfontein into the UFS in January 2004.

4. The constitution of the Central SRC is the outcome of a consensus reached during a lengthy process of negotiation between the SRCs of the three UFS campuses, indirectly involving diverse student formations such as Sasco, ANCYL, YCL, Pasma, SASO, SADESMO, AZASCO, SCO, HEREXVII, KovsieAlliance, ACDP, etc. Independent constitutional and political experts facilitated key parts of the negotiation process.

5. In this process, the UFS management went out of its way to ensure the participation of all student formations, especially Sasco and the ANC Youth League, as well as the duly elected SRC officials of the three campuses.

6. With the establishment of a Central SRC, the UFS has adopted a federal student governance model whereby the CSRC is the highest representative student body on matters of common concern for all students. The three campuses of the UFS will retain SRC structures for each campus with powers and responsibilities for matters affecting the particular campus.

7. The central SRC will have 12 members made up of delegates of the different campus SRCs, including the presidents of these three SRCs. In total, the main campus will have 5 representatives, the Qwaqwa campus will have 4 representatives and the Vista campus will have 3 representatives. This ratio ensures a strong voice for the smaller campuses in the central SRC.

8. This arrangement will be reviewed after a year to make allowance for the phasing out of undergraduate (pipeline) students at the Vista campus, as was agreed in the negotiations preceding the incorporation of that campus into the UFS.

9. From these 12 members a central SRC president will be chosen on a quarterly basis to represent the general student body at Executive Management, Senate and Council.

10. The historic official inauguration of the first Central SRC is scheduled to take place in early August 2005.

11. This event, like the adoption of a broadly negotiated new constitution for the main campus SRC, represents a breakthrough in that all three campus SRCs delegations and all relevant student organizations have been part of the process and have accepted the outcome of the process.

20 July 2005

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