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UFS implements measures to minimise risk of COVID-19 to staff

24 March 2020

#UFSupdate (18 March 2020): UFS IMPLEMENTS MEASURES TO MINIMISE RISK OF COVID-19 TO STAFF
STATEMENT BY PROF FRANCIS PETERSEN, RECTOR AND VICE-CHANCELLOR

The executive management of the University of the Free State (UFS) welcomes the announcement of Dr Blade Nzimande, Minister of Higher Education, Science and Technology on 17 March 2020 that all post-school training institutions will have an early recess, starting on 18 March 2020. The Minister’s directive that universities should minimise risk of COVID-19 to all its staff during this time is also welcomed.

The announcement of Dr Nzimande is in line with the university’s decision on 16 March 2020 to suspend the academic programme as from 17 March 2020 and to resume it again on 14 April 2020.

It is important for us all to know that this is not business as usual, and that different thinking is required. Responsible citizenship is one of the crucial elements the world has increasingly been experiencing for the past few weeks. This is why we must act out our responsibility towards one another by focusing on ways in which social distancing can be achieved – especially during this low-risk period that South Africa is still experiencing. This is one of the reasons that informed the university’s decision on 16 March 2020 week to suspend the academic programme and also for students to vacate the residences by 20 March 2020.

The health and well-being of our staff members are equally important. The university’s Employee Task Team that was established on 16 March 2020 analysed options for the continuation of university operations during the recess period. These options were submitted to the executive management, discussed with the Chairperson of the UFS Council and approved on 18 March 2020.

Staff members who have children at school and pre-school may work from home on 19 and 20 March 2020. For the period 23 March 2020 to 13 April 2020, the number of staff members present on all three campuses will be reduced to a minimum and staff members may be allowed to work from home where practically possible.

Arrangements have been made to accommodate those staff members who are performing services which cannot be done from home (such as cleaning, gardening, maintenance, sports, etc) in a flexible and reasonable way. Similar arrangements will be made with office-based support services staff, prioritising institutional needs and based on humane and personal circumstances. Academic staff have been requested to ensure that the online learning materials are finalised and made available for the online learning platform.

The decision for employees to work from home is based on the premise that all employees are deemed to be at work from 23 March 2020 to 13 April 2020. This requires staff members to be available and contactable by line managers at all times during the university’s normal working hours.

I am comfortable that these measures will alleviate the concerns from our staff regarding the spreading of COVID-19 and the risk to themselves without compromising university operations.

Prof F W Petersen
Rector and Vice-Chancellor
University of the Free State

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The management teams of the University of the Free State and the Vista University Bloemfontein campus set the wheels rolling for the incorporation of

2003-05-22

The management teams of the University of the Free State and the Vista University Bloemfontein campus set the wheels rolling for the incorporation of the Vista Bloemfontein campus into the UFS.

The incorporation process will be dealt with in two phases. The first phase would be preparing for a possible incorporation on 1 January 2004, including possible streamlining and review of programmes. The second phase would be part of developing the long term vision or optimal reconfiguration of the Vista facility (within the UFS as a multi-campus institution) in the interests of higher education in the Free State and the communities surrounding the two campuses in Bloemfontein.

At a meeting at the UFS both parties reached consensus about the process and set about establishing task teams to deal with critical issues, such as governance and management, financial management, human resources, information systems, library services, student support and administration, academic planning and academic programmes.

Prof Talvin Schultz, Head of the Vista Bloemfontein campus, committed this campus to making the process of incorporation into the UFS an exemplary process. UFS Rector Prof Frederick Fourie said the Free State should continue its tradition as a province where things happen and where higher education transformation has proceeded faster than elsewhere in the country.

Both emphasised the need for an inclusive process of consultation with staff, students and the community on key aspects of the incorporation.

They indicated that all planning should take into account a possible date of incorporation of 1 January 2004, pending finalisation by the respective Councils. The Councils of both institutions need to give feedback to the Minister of Education on the date of incorporation by the end of June, and the task teams must deliver an initial report on progress before then.

Prof Talvin Schultz (Vista Bloemfontein campus) and Prof Frederick Fourie (UFS)

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