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#UFSupdate (18 March 2020): UFS IMPLEMENTS MEASURES TO MINIMISE RISK OF COVID-19 TO STAFF
STATEMENT BY PROF FRANCIS PETERSEN, RECTOR AND VICE-CHANCELLOR
The executive management of the University of the Free State (UFS) welcomes the announcement of Dr Blade Nzimande, Minister of Higher Education, Science and Technology on 17 March 2020 that all post-school training institutions will have an early recess, starting on 18 March 2020. The Minister’s directive that universities should minimise risk of COVID-19 to all its staff during this time is also welcomed.
The announcement of Dr Nzimande is in line with the university’s decision on 16 March 2020 to suspend the academic programme as from 17 March 2020 and to resume it again on 14 April 2020.
It is important for us all to know that this is not business as usual, and that different thinking is required. Responsible citizenship is one of the crucial elements the world has increasingly been experiencing for the past few weeks. This is why we must act out our responsibility towards one another by focusing on ways in which social distancing can be achieved – especially during this low-risk period that South Africa is still experiencing. This is one of the reasons that informed the university’s decision on 16 March 2020 week to suspend the academic programme and also for students to vacate the residences by 20 March 2020.
The health and well-being of our staff members are equally important. The university’s Employee Task Team that was established on 16 March 2020 analysed options for the continuation of university operations during the recess period. These options were submitted to the executive management, discussed with the Chairperson of the UFS Council and approved on 18 March 2020.
Staff members who have children at school and pre-school may work from home on 19 and 20 March 2020. For the period 23 March 2020 to 13 April 2020, the number of staff members present on all three campuses will be reduced to a minimum and staff members may be allowed to work from home where practically possible.
Arrangements have been made to accommodate those staff members who are performing services which cannot be done from home (such as cleaning, gardening, maintenance, sports, etc) in a flexible and reasonable way. Similar arrangements will be made with office-based support services staff, prioritising institutional needs and based on humane and personal circumstances. Academic staff have been requested to ensure that the online learning materials are finalised and made available for the online learning platform.
The decision for employees to work from home is based on the premise that all employees are deemed to be at work from 23 March 2020 to 13 April 2020. This requires staff members to be available and contactable by line managers at all times during the university’s normal working hours.
I am comfortable that these measures will alleviate the concerns from our staff regarding the spreading of COVID-19 and the risk to themselves without compromising university operations.
Prof F W Petersen
Rector and Vice-Chancellor
University of the Free State
UFS joined EduRoam project
2011-03-13
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Photo: Gerda-Marié Viviers
The ICT Services of the UFS presented the recent conference of the Association of South African University Directors of Information Technology (ASAUDIT) on home turf. Here from the left are: Prof. Janse Tolmie, senior director of the UFS’s ICT Services, Mr Sakkie Janse van Rensburg, executive director of the University of Cape Town’s ICT services, Mr Louis Marais, deputy director of the UFS’s ICT services and Mr Christiaan Kühn of the Council for Scientific and Industrial Research (CSIR).
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Travelling academics should soon gain access to free internet more easily. This is after three South African universities, of which the University of the Free State (UFS) is one, joined the EduRoam project. Several academics were briefed on this concept at the last conference of ASAUDIT (Association of South African University Directors of Information Technology) which was held in the CR Swart Auditorium on the Main Campus of the UFS. EduRoam, which is available worldwide at participating universities and airports, enables users to gain access to the internet via their home universities. Prof. Janse Tolmie, senior director of the UFS’s ICT services explains that, should a colleague sign in at an “EduRoam university” the staff member’s information would be verified at the UFS’s IT systems in order to determine the legitimacy of the EduRoam user. After this internet access would be granted. The UFS, University of Cape Town and Rhodes University are the first three universities that have taken on the EduRoam project. The Council for Scientific and Industrial Research (CSIR) also plays a central role in the project in South Africa. More information regarding the UFS’s utilisation of EduRoam will soon be announced.