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18 March 2020 Photo Sonia Small


MESSAGE FROM PROF FRANCIS PETERSEN, RECTOR AND VICE-CHANCELLOR  

In light of the current global COVID-19 outbreak and the spread of the disease, the recent address by State President Cyril Ramaphosa, recommendations by the UFS Coronavirus (COVID-19/SARS-CoV-2) Task Team, as well as consultation with the Senior Leadership Group and other members of management, the executive management of the University of the Free State (UFS) has decided on the following immediate steps to mitigate the possible local impact of the pandemic:  


     
The UFS will go into early recess and classes are suspended from 17 March 2020. Instead of returning on 30 March 2020 for the second term, the academic programme is suspended until 13 April 2020 and students must return on 14 April 2020. 

Alternative methods of teaching and learning are being assessed. Students will be informed regarding these methods as soon as possible. 

Information on the May/June 2020 examinations will be communicated as soon as possible. 

The above arrangements are for contact students and does not apply to distance-learning students. The South Campus will communicate directly with these students. 

Postgraduate students should engage with their supervisors for appropriate guidance. 

It is recognised that the programmes in the Faculty of Health Sciences have requirements as part of registration with professional boards. These requirements will be finalised per school management in the faculty and will soon be communicated to the relevant students.


Containing the disease as far as possible is the most important public health principle – including avoiding mass gatherings and minimising the gathering of people in one space. 

The graduation ceremonies and related prize-giving ceremonies scheduled to take place on the Bloemfontein Campus from 20 to 24 April 2020 and on the Qwaqwa Campus from 8 to 9 May 2020, as well as the graduation ceremony from 10 to 12 June 2020 are postponed until further notice. 

The Open Days scheduled to take place on the Qwaqwa Campus on 18 April 2020 and on the Bloemfontein Campus on 9 May 2020, are cancelled.  

All graduands and schools will receive a communication from the university in this regard.

All official events (i.e. conferences, seminars, colloquia, etc.) scheduled to take place on the UFS campuses are cancelled with immediate effect. This includes the use of university venues by external conference and/or event organisers. The decision will be reviewed if necessary. 

All official sporting events have been cancelled until further notice. KovsieFit will also be closed as from 17 March 2020 until further notice. 

 
Students in residences must vacate their respective residences by 20 March 2020. All residences on the campuses will be closed until 13 April 2020. 

International students should contact the Office for International Affairs for arrangements. 


As from 16 March 2020, a moratorium is placed on all international travel for staff and students until 30 June 2020. This moratorium also extends to international guests visiting the UFS. 

Local travel for official purposes is discouraged and may only take place for essential travel. Instead, staff are encouraged to use the necessary technology at their disposal. 

Staff and students who have travelled abroad for official purposes over the past three weeks must self-quarantine for a period of 14 days from the date of their return. 

While the UFS cannot prohibit staff and students from travelling internationally in their private capacity, individuals are urged to please act responsibly in making plans involving international travel. On their return, they will be expected to self-quarantine for a period of 14 days. 

To limit the risk of spreading COVID-19, staff and students who contract the virus due to private travel will not be allowed to return to work, class, or a residence until they are medically fit to do so; they will also be required to submit a medical certificate. 

Staff and students are similarly cautioned against travelling in their private capacity to local areas where infections have been reported.


UFS staff are expected to come to work to ensure that operations and essential services continue. 

Staff are requested to maintain social distance and to meet, if possible, only when essential. Alternative meeting methods such as MS teams, Skype for Business, and email should be considered. 

Enquiries regarding leave must be directed to the HR Business Partner.  


A dedicated webpage on the virus has been created. Please visit the webpage regularly, as the latest information and operational matters will be uploaded there. Other communication platforms include social media, SMS, the KovsieApp, Blackboard, and the staff Intranet. 

Posters with a QR code leading to the dedicated website will be distributed on the three campuses by 18 March 2020. 

It is important for staff and students to ensure that their cellphone numbers are updated in order to receive communication via the KovsieApp and SMS:

KovsieApp: www.ufs.ac.za/kovsieapp
SMS: www.ufs.ac.za/sms

The websites of the World Health Organisation (WHO) and the National Institute for Communicable Diseases (NICD) are primary sources of reliable general information. 

Fake news is everywhere; please verify information and consult these primary sources of information. 


The UFS Coronavirus (COVID-19 SARS-CoV-2) Task Team comprising representatives from various key functional areas on the campuses was formed at the beginning of March 2020 to monitor the situation very closely, to advise the university’s executive management, and to share information as it becomes necessary. 

The team meets daily to discuss the contingency and preparedness plans for the university’s three campuses and is liaising with the provincial Department of Health and the NICD in Johannesburg to provide up-to-date information to staff and students. 

The Task Team comprises the following staff members:

Prof Felicity Burt (Task Team Convenor from the Division of Virology, Faculty of Health Sciences and the National Health Laboratory Service (NHLS))
Prof Dominique Goedhals (Head of the Division of Virology, Faculty of Health Sciences and the NHLS)
Dr Sabeehah Vawda (Division of Virology, Faculty of Health Sciences and the NHLS)
Dr Dewald Steyn (Department of Internal Medicine, Faculty of Health Sciences) 
Prof Corli Witthuhn (Vice-Rector: Research and Internationalisation)
Mr Pura Mgolombane (Dean: Student Affairs)
Dr WP Wahl (Director: Student Life)
Mrs Susan van Jaarsveld (Senior Director: Human Resources)
Mrs Lacea Loader (Director: Communication and Marketing)
Mr Cornelius Hagenmeier (Director: International Affairs)

Representatives from the Qwaqwa and South Campuses, the Centre for Teaching and Learning (CTL), the UFS Health and Wellness Centre, Finance, ICT Services, University Estates, Housing and Residence Affairs, and Protection Services have also been co-opted to the Task Team. 

Special Executive Group, chaired by the Rector and Vice-Chancellor, will meet twice a week to assess the overall impact of COVID-19 on the university, and to decide on changes to decisions taken earlier.

 


We are aware of the concerns of many of you about the possibility of infection through contact with other people in residences, libraries, lecture halls, and other places on campus.  

Students and staff are reminded of previous communication about preventative steps that can be taken to avoid contracting the virus:

•    Wash your hands often with soap and water for at least 20 seconds
•    Regularly use an alcohol-based hand sanitiser
•    Avoid touching your eyes, nose, and mouth with unwashed hands
•    Avoid close contact with people who are sick
•    Stay at home when you are sick and immediately call a medical professional
•    Cover your mouth and nose with a tissue when you cough or sneeze, then throw the tissue in the trash
•    Clean and disinfect frequently touched objects and surfaces


Please note the following important related contact information:

•    NICD hotline: 0800 029 999
•    UFS Health and Wellness Centre: Dr Elna Kleyn at kleinea.ufs.ac.za | +27 51 401 2603 (office hours) 
•    NICD website: www.nicd.ac.za 
•    WHO website: www.who.int 

The well-being and safety of our staff and students remain paramount and therefore we believe that the above are responsible decisions to protect the UFS community and to limit the possibility of spreading the virus to the general population. 

As we realise that circumstances could change rapidly, the UFS Coronavirus (COVID-19 SARS-CoV-2) Task Team, as well as the Special Executive Group, will continue meeting frequently to assess the situation and the above decisions.

Prof F W Petersen
Rector and Vice-Chancellor
University of the Free State 




 

News Archive

Open letter from Prof Jonathan Jansen to all UFS students
2014-02-22

Dear Students of the University of the Free State

In the past four years there has emerged a new consensus on the three campuses of the University of the Free State (UFS) about the things that divide us – such as racism, sexism and homophobia. Students and campus leaders have worked hard to develop this new consensus in residences and in the open spaces on campus. There can be no doubt that new bonds of friendship have developed across the markers of race, ethnicity, class, religion and sexual orientation. I bear witness to these new solidarities every day on the campus.

You chose a white student to head up the transformation portfolio on the SRC. You chose a black captain to head up the university’s first team in rugby. You chose a white “prime” as head of residence to lead a predominantly black men’s residence. You chose a South African woman of Indian descent as Rag Queen and last week, a black student from Cape Town as the men’s Rag winner—choices not possible and never made before in our campus history. Many of you have intimate friends who come from different social or cultural or religious backgrounds. You learn together, share rooms together, pray together and party together. In other words, in the day to day workings of this university campus, you have demonstrated to campus, city and country that we can overcome the lingering effects of racism and other maladies in this new generation. You have helped create a university community inclusive of people of diverse religions, abilities, class and sexual orientation.

I have said this repeatedly that from time to time this new consensus will be tested – when a minority of students, and they are a small and dwindling minority, still act as if these are the days of apartheid. And when that consensus is tested as it was this week, and as it will be tested in the future, only then we will be able to assess the strength and durability of our progress in creating a new South African campus culture of human togetherness based on respect, dignity and embrace.

The real test of our leadership, including student leadership, is how we respond when our transformation drive is threatened.

Let me say this: I have absolute faith in you, as students of this great university, to stand together in your condemnation of these vile acts of violence and to move together in your determination to maintain the momentum for the Human Project of the University of the Free State. We have come too far to allow a few criminals to derail what you have built together in recent years.

There will, no doubt, be unscrupulous people on all sides of the political spectrum wanting to milk this tragedy for their own narrow purposes. There will be false information, rumours and exaggerations by those who wish to inflame a bad situation to gain mileage for their agendas. That is inevitable in a country that is still so divided.

I ask you, through all of this, to keep perspective. Two or ten or even twenty students behaving badly do not represent 30,000 students; a minority of violent and hateful persons do not represent the ideals, ambitions and commitments of the majority. At the same time, let us be realistic – anyone who thinks you can drive transformation without resistance clearly does not understand the difficult process of change.

The events of the week remind us, however, that we still have a long road to walk in deepening social and academic transformation at our university. Yes, we have invested hundreds of hours in training and mentorship; we have created new structures – such as the Institute for Reconciliation and Social Justice – to capture the energy and imagination of students driving transformation; we have created many opportunities for students to study and travel on this and other continents to enable cross-cultural learning; we have established formal and informal opportunities to dialogue about difficult issues on and off campus between students and their leaders; and we crafted new curricula to enable teaching and learning on the big questions of our times.

But this is clearly not enough, and so I have decided on the following immediate next steps:
  1. We will meet for several hours next week to think about how we can deepen the transformation of our university after this terrible incident.

  2. We will arrange a University Assembly on the events of the past week so that we speak with one voice on human wrongs and to re-commit to human rights and we will continue with open forum discussions during the months to come.

  3. We will review the entire spectrum of programmes, from orientation to residence life to the undergraduate curriculum, to determine how effective our interventions really are in reaching all students with respect to basic issues of human rights.

  4. We will review our media and communications strategy to determine how far and deep our messages on human rights travel across all sectors of the university community. In this regard it is important that the campus be blanketed on a regular basis with our condemnation of human wrongs and our commitment to human rights.

  5. We will commission the Institute for Reconciliation and Social Justice to review the events of the past week and make recommendations on how we can improve the campus environment so that all students are protected from harm inside residences, classrooms and in open spaces of the campus.

  6. We will take the questions raised during this week into the academic community and to the general staff of the university so that all personnel also engage with our own roles and responsibilities with respect to campus transformations.

  7. We undertake to make annual report-backs on transformation to all stakeholders in public forums so that students and staff and external communities can track the progress of the university on matters of human rights on campus.

I wish to thank my staff for acting firmly as soon as this tragic event came to our attention. We worked through the night to find and identify the perpetrators. We traced the two students and immediately handed them to the police. They were expelled. And throughout this process we offered counselling and support to the victim of this violent act.

The two former students were expelled and will now face justice in the criminal courts. It is hoped that in the course of time they will come to their senses and seek restoration and reconciliation with the student they so callously harmed. They are not part of the university community anymore.

That is the kind of university we are.

Jonathan D Jansen
Vice-Chancellor and Rector
University of the Free State
20 February 2014

 
Note: The use of the word ‘campus’ refers to all three campuses of the UFS, namely the Bloemfontein Campus, South Campus and Qwaqwa Campus.

 

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