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#UFSupdate: UFS suspends Academic Programme from 17 March 2020 to 13 April 2020

18 March 2020 Photo Sonia Small

MESSAGE FROM PROF FRANCIS PETERSEN, RECTOR AND VICE-CHANCELLOR

In light of the current global COVID-19 outbreak and the spread of the disease, the recent address by State President Cyril Ramaphosa, recommendations by the UFS Coronavirus (COVID-19/SARS-CoV-2) Task Team, as well as consultation with the Senior Leadership Group and other members of management, the executive management of the University of the Free State (UFS) has decided on the following immediate steps to mitigate the possible local impact of the pandemic:

1. Academic programme

The UFS will go into early recess and classes are suspended from 17 March 2020. Instead of returning on 30 March 2020 for the second term, the academic programme is suspended until 13 April 2020 and students must return on 14 April 2020.

Alternative methods of teaching and learning are being assessed. Students will be informed regarding these methods as soon as possible.

Information on the May/June 2020 examinations will be communicated as soon as possible.

The above arrangements are for contact students and does not apply to distance-learning students. The South Campus will communicate directly with these students.

Postgraduate students should engage with their supervisors for appropriate guidance.

It is recognised that the programmes in the Faculty of Health Sciences have requirements as part of registration with professional boards. These requirements will be finalised per school management in the faculty and will soon be communicated to the relevant students.

2. Cancellation of graduation ceremonies, open days, and official events

Containing the disease as far as possible is the most important public health principle – including avoiding mass gatherings and minimising the gathering of people in one space.

The graduation ceremonies and related prize-giving ceremonies scheduled to take place on the Bloemfontein Campus from 20 to 24 April 2020 and on the Qwaqwa Campus from 8 to 9 May 2020, as well as the graduation ceremony from 10 to 12 June 2020 are postponed until further notice.

The Open Days scheduled to take place on the Qwaqwa Campus on 18 April 2020 and on the Bloemfontein Campus on 9 May 2020, are cancelled.

All graduands and schools will receive a communication from the university in this regard.

All official events (i.e. conferences, seminars, colloquia, etc.) scheduled to take place on the UFS campuses are cancelled with immediate effect. This includes the use of university venues by external conference and/or event organisers. The decision will be reviewed if necessary.

All official sporting events have been cancelled until further notice. KovsieFit will also be closed as from 17 March 2020 until further notice.

3. Residences

Students in residences must vacate their respective residences by 20 March 2020. All residences on the campuses will be closed until 13 April 2020.

International students should contact the Office for International Affairs for arrangements.

4. International and local travel

As from 16 March 2020, a moratorium is placed on all international travel for staff and students until 30 June 2020. This moratorium also extends to international guests visiting the UFS.

Local travel for official purposes is discouraged and may only take place for essential travel. Instead, staff are encouraged to use the necessary technology at their disposal.

Staff and students who have travelled abroad for official purposes over the past three weeks must self-quarantine for a period of 14 days from the date of their return.

While the UFS cannot prohibit staff and students from travelling internationally in their private capacity, individuals are urged to please act responsibly in making plans involving international travel. On their return, they will be expected to self-quarantine for a period of 14 days.

To limit the risk of spreading COVID-19, staff and students who contract the virus due to private travel will not be allowed to return to work, class, or a residence until they are medically fit to do so; they will also be required to submit a medical certificate.

Staff and students are similarly cautioned against travelling in their private capacity to local areas where infections have been reported.

5. UFS staff

UFS staff are expected to come to work to ensure that operations and essential services continue.

Staff are requested to maintain social distance and to meet, if possible, only when essential. Alternative meeting methods such as MS teams, Skype for Business, and email should be considered.

Enquiries regarding leave must be directed to the HR Business Partner.

6. Communication platforms

A dedicated webpage on the virus has been created. Please visit the webpage regularly, as the latest information and operational matters will be uploaded there. Other communication platforms include social media, SMS, the KovsieApp, Blackboard, and the staff Intranet.

Posters with a QR code leading to the dedicated website will be distributed on the three campuses by 18 March 2020.

It is important for staff and students to ensure that their cellphone numbers are updated in order to receive communication via the KovsieApp and SMS:

KovsieApp: www.ufs.ac.za/kovsieapp
SMS: www.ufs.ac.za/sms

The websites of the World Health Organisation (WHO) and the National Institute for Communicable Diseases (NICD) are primary sources of reliable general information.

Fake news is everywhere; please verify information and consult these primary sources of information.

7. Coronavirus Task Team

The UFS Coronavirus (COVID-19 SARS-CoV-2) Task Team comprising representatives from various key functional areas on the campuses was formed at the beginning of March 2020 to monitor the situation very closely, to advise the university’s executive management, and to share information as it becomes necessary.

The team meets daily to discuss the contingency and preparedness plans for the university’s three campuses and is liaising with the provincial Department of Health and the NICD in Johannesburg to provide up-to-date information to staff and students.

The Task Team comprises the following staff members:

Prof Felicity Burt (Task Team Convenor from the Division of Virology, Faculty of Health Sciences and the National Health Laboratory Service (NHLS))
Prof Dominique Goedhals (Head of the Division of Virology, Faculty of Health Sciences and the NHLS)
Dr Sabeehah Vawda (Division of Virology, Faculty of Health Sciences and the NHLS)
Dr Dewald Steyn (Department of Internal Medicine, Faculty of Health Sciences)
Prof Corli Witthuhn (Vice-Rector: Research and Internationalisation)
Mr Pura Mgolombane (Dean: Student Affairs)
Dr WP Wahl (Director: Student Life)
Mrs Susan van Jaarsveld (Senior Director: Human Resources)
Mrs Lacea Loader (Director: Communication and Marketing)
Mr Cornelius Hagenmeier (Director: International Affairs)

Representatives from the Qwaqwa and South Campuses, the Centre for Teaching and Learning (CTL), the UFS Health and Wellness Centre, Finance, ICT Services, University Estates, Housing and Residence Affairs, and Protection Services have also been co-opted to the Task Team.

A Special Executive Group, chaired by the Rector and Vice-Chancellor, will meet twice a week to assess the overall impact of COVID-19 on the university, and to decide on changes to decisions taken earlier.

8. Concerns of staff and students regarding contact with others – hygiene and practices on campus

We are aware of the concerns of many of you about the possibility of infection through contact with other people in residences, libraries, lecture halls, and other places on campus.

Students and staff are reminded of previous communication about preventative steps that can be taken to avoid contracting the virus:

•   Wash your hands often with soap and water for at least 20 seconds
•   Regularly use an alcohol-based hand sanitiser
•   Avoid touching your eyes, nose, and mouth with unwashed hands
•   Avoid close contact with people who are sick
•   Stay at home when you are sick and immediately call a medical professional
•   Cover your mouth and nose with a tissue when you cough or sneeze, then throw the tissue in the trash
•   Clean and disinfect frequently touched objects and surfaces

9.Contact information

Please note the following important related contact information:

•   NICD hotline: 0800 029 999
• UFS Health and Wellness Centre: Dr Elna Kleyn at kleinea.ufs.ac.za | +27 51 401 2603 (office hours)
•   NICD website: www.nicd.ac.za
•   WHO website: www.who.int

The well-being and safety of our staff and students remain paramount and therefore we believe that the above are responsible decisions to protect the UFS community and to limit the possibility of spreading the virus to the general population.

As we realise that circumstances could change rapidly, the UFS Coronavirus (COVID-19 SARS-CoV-2) Task Team, as well as the Special Executive Group, will continue meeting frequently to assess the situation and the above decisions.

Prof F W Petersen
Rector and Vice-Chancellor
University of the Free State

News Archive

Inauguration of Prof Francis Petersen as 14th Vice-Chancellor and Rector of the UFS

2017-05-23

Dr Khotso Mokhele, Chancellor of the UFS, robes Prof Francis Petersen as Vice-Chancellor and Rector of the UFS.
Photo: Charl Devenish

“At the UFS, we want to produce graduates for the world, and we need to ensure that we use our knowledge to uplift society”
— Prof Francis Petersen, 14th Vice-Chancellor and Rector of the University of the Free State (UFS)

On Friday 19 May 2017, the University of the Free State (UFS) celebrated the inauguration of its 14th Vice-Chancellor and Rector, Prof Francis Petersen. The formal inauguration was held in the Odeion Theatre on the Bloemfontein Campus. The ceremony was preceded by a week-long welcoming programme on the three UFS campuses.

The guest list included representatives from local and provincial government, vice-chancellors and rectors from across South Africa, and senior members of the university’s executive management.

During the inaugural address, Prof Petersen paid tribute to his predecessors for the role they played in making the university what it is today. This included former rectors and vice-chancellors who attended the ceremony, such as Prof Francois Retief and Prof Frederick Fourie, and Prof Stef Coetzee and Prof Jonathan Jansen who were unable to attend.

Prof Petersen characterised 2015 and 2016 as watershed years for the South African higher-education system. “The Rhodes Must Fall, and subsequent Fees Must Fall student and staff protests challenged us, and re-energised a critical engagement around the purpose of the university in an equal society, both as a site of complicity and as a potential agent for social change,” said Prof Petersen.

He committed himself to developing the UFS into an institution that will have an even greater impact than before.

“This institution I am striving to establish will be one that responds positively to inclusivity, diversity, and transformation, and which can incorporate these values into our curriculum, scholarship, and research in a productive way,” said Prof Petersen.

Prof Petersen emphasised the importance of the three-campus model. “The University of the Free State is ONE university with three campuses: the Bloemfontein Campus, our South Campus, and the Qwaqwa Campus. I am committed to align the activities of the three campuses, and to integrate our activities to a greater extent.

“We must work together to infuse each campus with the values we have identified as essential if we are to make our mark as a united University of the Free State: academic excellence, diversity and inclusivity, and innovation.”

The Chancellor, Dr Khotso Mokhele, had the honour of handing over the gown to Prof Petersen. Prof Lis Lange, Vice-Rector: Academic, explained the relationship between the university and the Basotho people, and how this relationship is honoured through the official procession gowns of the UFS. The Basotho blanket is worn by kings, and the university therefore hopes that the symbolism of the gown would be a source of inspiration to Prof Petersen.

The event was concluded by congratulatory messages from former colleagues and the President of the Student Representative Council on the Bloemfontein Campus, SK Luwaca. The event was elegant and graceful – the inaugural address was thought-provoking and inspiring.

Official Inauguration Ceremony:

19 May 2017
Bloemfontein Campus

Description: Official Inauguration photo small Tags: Official Inauguration photo small

"I challenge you to dream big and do big." - Prof Petersen

Photo Caption: Dr Khotso Mokhele, Chancellor of the UFS, robes Prof Francis Petersen as Vice-Chancellor and Rector of the UFS.
Photo: Johan Roux

Short biography of Prof Francis Petersen
Inaugural address: 19 May 2017
Transcription of the ceremony
Photo Gallery
Video

Welcoming Ceremonies:

The week of 11-19 May 2017 was one of the highlights in this year’s calendar for staff and students of the University of the Free State (UFS), with various ceremonies taking place to welcome Prof Francis Petersen – who assumed his duties on 1 April 2017 – as the 14th Vice-Chancellor and Rector. The festivities culminated in the official inauguration ceremony at the Bloemfontein Campus on 19 May 2017.

The Qwaqwa Campus welcoming ceremony took place on Thursday 11 May 2017, attracting a wide spectrum of community leaders from the area. Prof Petersen was welcomed by representatives from the two trade unions, National Education Health and Allied Workers Union (Nehawu) and UVPERSU, as well as representatives from the Student Representative Council (SRC), the Thabo Mofutsanyana Education District, and the House of Traditional Leaders. Paramount Queen Mopeli of the Bakoena Royal House bestowed a special honour upon Prof Petersen by clothing him in a traditional Basotho blanket and hat. She said, "From our heart of hearts, welcome, Prof Francis ..., and all Godspeed during your tenure."

The South Campus in Bloemfontein hosted a welcoming ceremony for the new Vice-Chancellor and Rector on 18 May 2017. The ceremony included a number of vocal performances and messages from various stakeholder groups. The same afternoon, the Institute for Reconciliation and Social Justice (IRSJ) also facilitated a panel discussion, titled Diversity, inclusivity, and social justice and the renewed call for decolonisation, in the Albert Wessels Auditorium (AWO) on the Bloemfontein Campus.

The welcoming ceremonies culminated in an event in the Callie Human Centre on Friday 19 May 2017 at the Bloemfontein Campus, with a number of performances by musicians associated with the UFS, marimbas, drum majorettes from Jim Fouche Secondary School, the Grey College Gumboots, and school choirs from Eunice Secondary School, Brebner Primary School, and Willem Postma Primary School. Representatives from key stakeholders such as Nehawu, UVPERSU, the Campus Ministries Forum, SRC, Alumni, Convocation, and the UFS Council had the opportunity to convey their messages of welcome to Prof Petersen.

The formal inauguration ceremony took place in the Odeion Theatre on the Bloemfontein Campus the same day.

Qwaqwa Campus ceremony:

11 May 2017
Qwaqwa Campus

"Qwaqwa Campus is the perfect laboratory for sustainable sciences.” – Prof Petersen

Photo caption: Paramount Queen Mopeli of the Bakoena Royal House with Prof Petersen and his wife, Cheslyn.
Photo: Mamosa Makaya

Photo Gallery
Video

Read the full story
Transcription of the ceremony

South Campus ceremony:

18 May 2017
South Campus

"South Campus: you aspire excellence, adding to diversity and you are innovative in what you do." - Prof Petersen

Photo caption: Flag bearers and drummers walking to the Madiba Arena.
Photo: Hannes Pieterse

Photo Gallery

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Transcription of the ceremony

Bloemfontein Campus panel discussion:

Panel discussion: Diversity, inclusivity and social justice and the renewed call for decolonisation
18 May 2017
Bloemfontein Campus

Description: Panel discussion 18 May 2017 Tags: Panel discussion 18 May 2017

"The UFS should be a place of belonging for everyone." - Prof Petersen

Photo caption: from left: SK Luwaca (SRC President, Bloemfontein Campus), Prof Elelwani Ramugondo (UCT), Prof Francis Petersen (UFS), Prof Melissa Steyn (WITS), Prof Andre Keet (UFS)
Photo: Lelanie de Wet

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Transcription of panel discussion

Bloemfontein Campus ceremony:
19 May 2017
Bloemfontein Campus

Description: Bloem welcoming ceremony on 19 May 2017 Tags: Bloem welcoming ceremony on 19 May 2017

"I can just say, Wow! I've experienced a lot during the welcoming functions on all three campuses." - Prof Petersen

Photo caption: Prof Francis Petersen, Vice-Chancellor and Rector of the UFS
Photo: Rulanzen Martin

Photo Gallery

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Transcription of the ceremony

Photo gallery of Inauguration and Welcoming Ceremonies

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