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20 January 2021 | Story Leonie Bolleurs | Photo Supplied
Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), addressed a group of staff from the UFS Department of Library and Information Services.

Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), pointed out that building a lasting and sustainable relationship with departments and upholding quality in the library environment is key. 

She addressed a group of colleagues from our Department of Library and Information Services (LIS) on 25 November 2020.

Tight budgets call for proper assessment

Her presentation, titled Library Collection Development, was aimed at sharing her experience of working in the collection development and liaison sections within the LIS ecosystem. 

“This librarian-cum-computer science lecturer has the benefit of both worlds, having worked in private and public academic libraries such as Stafford University and City University of New York respectively,” says Monde Madiba, Deputy Director: Collection Development and Management of LIS at the University of the Free State.

San Jose, the oldest public university in the western US, is located in the heart of Silicon Valley, serving more than 33 000 students enrolled in 10 colleges and 67 departments.

According to Dr Megwalu, the tight budgets that public academic libraries such as San Jose receive, call for proper assessment of library collections in order to deal with the constraints. She emphasised the need to “uphold quality within the constraints”.

Moving from collecting information to creating information

Some of the ideas that Dr Megwalu shared for conducting assessment and collection development, includes the following:
• Change the library’s image from being a collector of information to being the creator of information.
• Consider the size of the different departments: some may need little or no attention due to size, while others may need close attention due to intensive research by lecturers within the department.
• Identify gaps and focus your attention on filling them with the relevant collection.
• Make sure that you are aware of the accreditation period of different programmes, since the role that academic libraries play in collection development is recognised by such agencies.
• Build a lasting and sustainable relationship with departments. This includes knowing the lecturers’ research interests, assisting the newly established departments, attending free webinars, and participating in student activities.
• Ensure equal distribution of the budget and ensure that everyone has equal access to it.
• Create a timetable where everyone knows when to submit requests for prescribed books. Make it clear that it takes approximately three weeks on average for ordered books to be delivered.
• Develop department-specific collection development policies.
• Be ready to move with the times, e.g. replace DVDs in favour of video-streaming services.
• Shift towards a 100% electronic reference collection.
• Consider having an electronic version for popular but currently in-print collections.
• Develop an indigenous collection based on the contributions of communities around the university.
• Create a portal for open educational resources (OERs) from participating institutions across the globe.

“Dr Megwalu’s presentation was not only informative but a testimony that collection development and assessment are dynamic and driven by passion and love,” says Madiba.

News Archive

Library opens new horizons for Bloemfontein-Oos School
2012-11-27

Storyteller Gcina Mhlophe is hugging a learner at the Bloemfontein-Oos Intermediary School.
Photo: Kaleidoscope Photography
27 November 2012

“The more that you read, the more things you will know. The more that you learn, the more places you'll go.” Dr Seuss says that in his book I Can Read with My Eyes Shut!

It is hoped that this will also be the experience of learners at the Bloemfontein-Oos Intermediary School where a library has been stocked and unveiled with our assistance. Bloemfontein-Oos is one of the schools that the UFS renovated in partnership with the Free State Department of Education.

The learners also had the rare opportunity to listen to a doyenne of South African storytellers Gcina Mhlophe. She is one of the best storytellers, writers, publishers, directors and international poet.

Tessa Ndlovo, coordinator of the UFS Schools Partnership Programme, said she thought it was important for the school to have a library in order to cultivate a culture of reading. She asked publishers and libraries to send books and in the process, more than 2 000 books were donated by the UFS-Sasol Library, staff and students. New books were sent by publishing houses.

The office of Prof. Jonathan Jansen, Vice-Chancellor and Rector, sponsored the renovation of the library by donating shelves.

Bloemfontein-Oos became the first school in the UFS’s Extreme Makeover intervention. Attention has been given to fencing, electrification, renovation and the bathrooms. Three truckloads of furniture were donated and more will follow in future. The Calculator Project (Project of Peace) was introduced to the school by students from the United States of America.

The library is part of the Culture of Reading Project.

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