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20 January 2021 | Story Leonie Bolleurs | Photo Supplied
Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), addressed a group of staff from the UFS Department of Library and Information Services.

Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), pointed out that building a lasting and sustainable relationship with departments and upholding quality in the library environment is key. 

She addressed a group of colleagues from our Department of Library and Information Services (LIS) on 25 November 2020.

Tight budgets call for proper assessment

Her presentation, titled Library Collection Development, was aimed at sharing her experience of working in the collection development and liaison sections within the LIS ecosystem. 

“This librarian-cum-computer science lecturer has the benefit of both worlds, having worked in private and public academic libraries such as Stafford University and City University of New York respectively,” says Monde Madiba, Deputy Director: Collection Development and Management of LIS at the University of the Free State.

San Jose, the oldest public university in the western US, is located in the heart of Silicon Valley, serving more than 33 000 students enrolled in 10 colleges and 67 departments.

According to Dr Megwalu, the tight budgets that public academic libraries such as San Jose receive, call for proper assessment of library collections in order to deal with the constraints. She emphasised the need to “uphold quality within the constraints”.

Moving from collecting information to creating information

Some of the ideas that Dr Megwalu shared for conducting assessment and collection development, includes the following:
• Change the library’s image from being a collector of information to being the creator of information.
• Consider the size of the different departments: some may need little or no attention due to size, while others may need close attention due to intensive research by lecturers within the department.
• Identify gaps and focus your attention on filling them with the relevant collection.
• Make sure that you are aware of the accreditation period of different programmes, since the role that academic libraries play in collection development is recognised by such agencies.
• Build a lasting and sustainable relationship with departments. This includes knowing the lecturers’ research interests, assisting the newly established departments, attending free webinars, and participating in student activities.
• Ensure equal distribution of the budget and ensure that everyone has equal access to it.
• Create a timetable where everyone knows when to submit requests for prescribed books. Make it clear that it takes approximately three weeks on average for ordered books to be delivered.
• Develop department-specific collection development policies.
• Be ready to move with the times, e.g. replace DVDs in favour of video-streaming services.
• Shift towards a 100% electronic reference collection.
• Consider having an electronic version for popular but currently in-print collections.
• Develop an indigenous collection based on the contributions of communities around the university.
• Create a portal for open educational resources (OERs) from participating institutions across the globe.

“Dr Megwalu’s presentation was not only informative but a testimony that collection development and assessment are dynamic and driven by passion and love,” says Madiba.

News Archive

Kovsie students bring warmth to the Bloemfontein community
2013-06-01

 

Michael van Niekerk and Melissa Lucas, prime of Akasia, making up the packages.
Photo: Linda Fekisi
14 June 2013

It goes without saying that winter in Bloemfontein is scarcely pleasant, especially if you do not have the proper clothing. Members of the Kovsie community have taken a step towards giving a helping hand to those in need. Share the Warmth Winter wonder box is a project that was launched by the SRC City Residences and Commuter students to help keep the cold away. Students and staff of the University of the Free State (UFS) donate a package which includes a blanket, beanie, gloves, socks and sweets, to be handed out to the children in need.

Share the Warmth Winter is the brainchild of Michael van Niekerk who is the SRC member in charge of the portfolio. He received the idea for such a project from an initiative he is a part of at Mooiplaas Township. “People make shoeboxes with presents inside for children and hand them out during Christmas. I thought it would be a great idea to share the warmth in winter, especially in the freezing Free State,” he said.

The team managed to collect more than 100 items in just a few weeks. The distribution of the boxes will take place around the Bloemfontein area. Teams will visit shelters, while others will hand out the boxes directly to children in places like Heidedal and downtown.

“I am very delighted by the response and think that this is something that needs to grow bigger and bigger to include the entire Bloemfontein every winter,” said Michael when asked if it is a once-off project. People who would like to bring warmth to the little ones, can still send boxes or packages to the SRC Building or send an email to vanniekerkm@ufs.ac.za for more information.

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