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20 January 2021 | Story Leonie Bolleurs | Photo Supplied
Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), addressed a group of staff from the UFS Department of Library and Information Services.

Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), pointed out that building a lasting and sustainable relationship with departments and upholding quality in the library environment is key. 

She addressed a group of colleagues from our Department of Library and Information Services (LIS) on 25 November 2020.

Tight budgets call for proper assessment

Her presentation, titled Library Collection Development, was aimed at sharing her experience of working in the collection development and liaison sections within the LIS ecosystem. 

“This librarian-cum-computer science lecturer has the benefit of both worlds, having worked in private and public academic libraries such as Stafford University and City University of New York respectively,” says Monde Madiba, Deputy Director: Collection Development and Management of LIS at the University of the Free State.

San Jose, the oldest public university in the western US, is located in the heart of Silicon Valley, serving more than 33 000 students enrolled in 10 colleges and 67 departments.

According to Dr Megwalu, the tight budgets that public academic libraries such as San Jose receive, call for proper assessment of library collections in order to deal with the constraints. She emphasised the need to “uphold quality within the constraints”.

Moving from collecting information to creating information

Some of the ideas that Dr Megwalu shared for conducting assessment and collection development, includes the following:
• Change the library’s image from being a collector of information to being the creator of information.
• Consider the size of the different departments: some may need little or no attention due to size, while others may need close attention due to intensive research by lecturers within the department.
• Identify gaps and focus your attention on filling them with the relevant collection.
• Make sure that you are aware of the accreditation period of different programmes, since the role that academic libraries play in collection development is recognised by such agencies.
• Build a lasting and sustainable relationship with departments. This includes knowing the lecturers’ research interests, assisting the newly established departments, attending free webinars, and participating in student activities.
• Ensure equal distribution of the budget and ensure that everyone has equal access to it.
• Create a timetable where everyone knows when to submit requests for prescribed books. Make it clear that it takes approximately three weeks on average for ordered books to be delivered.
• Develop department-specific collection development policies.
• Be ready to move with the times, e.g. replace DVDs in favour of video-streaming services.
• Shift towards a 100% electronic reference collection.
• Consider having an electronic version for popular but currently in-print collections.
• Develop an indigenous collection based on the contributions of communities around the university.
• Create a portal for open educational resources (OERs) from participating institutions across the globe.

“Dr Megwalu’s presentation was not only informative but a testimony that collection development and assessment are dynamic and driven by passion and love,” says Madiba.

News Archive

Health Sciences expand their training platform to Trompsburg
2014-04-03

We will soon be able to accommodate more students who wish to obtain a qualification in the medical profession, after an agreement was reached between the UFS’s Faculty of Health Sciences, the Department of Higher Education and Training and the Free State Department of Health.

Some R28 million were allocated to the UFS for setting up two new Health Sciences facilities.

It is through this agreement that the Faculty of Health Sciences recently bought the Midway Hotel in Trompsburg, in order to expand their training opportunities platform for students in the faculty. Two other facilities are currently being negotiated for Kimberley and the Eastern Free State.

Prof Gert van Zyl, Dean of the faculty, says their training platform at the Universitas Academic Hospital (including Universitas Hospital, the National District Hospital, Pelonomi Hospital, the Free State Psychiatric and 3 Military Hospital) is saturated.

“We couldn’t accommodate additional students without compromising the quality of practical training. We are forced to expand the training platform to other good primary health facilities which will be accredited by that the Health Professions Council – in this case the new Trompsburg.”

Prof Van Zyl says the necessary infrastructure must be put in place before student numbers can be increased. Some of the plans include:

  • Furnished accommodation in Trompsburg for about 50 students from the School of Medicine, School of Allied Health Professions and the School of Nursing.
  • Administrative and academic support points, including office space for administrative and other essential learning areas.
  • Equipment and facilities for e-learning.

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