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20 January 2021 | Story Leonie Bolleurs | Photo Supplied
Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), addressed a group of staff from the UFS Department of Library and Information Services.

Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), pointed out that building a lasting and sustainable relationship with departments and upholding quality in the library environment is key. 

She addressed a group of colleagues from our Department of Library and Information Services (LIS) on 25 November 2020.

Tight budgets call for proper assessment

Her presentation, titled Library Collection Development, was aimed at sharing her experience of working in the collection development and liaison sections within the LIS ecosystem. 

“This librarian-cum-computer science lecturer has the benefit of both worlds, having worked in private and public academic libraries such as Stafford University and City University of New York respectively,” says Monde Madiba, Deputy Director: Collection Development and Management of LIS at the University of the Free State.

San Jose, the oldest public university in the western US, is located in the heart of Silicon Valley, serving more than 33 000 students enrolled in 10 colleges and 67 departments.

According to Dr Megwalu, the tight budgets that public academic libraries such as San Jose receive, call for proper assessment of library collections in order to deal with the constraints. She emphasised the need to “uphold quality within the constraints”.

Moving from collecting information to creating information

Some of the ideas that Dr Megwalu shared for conducting assessment and collection development, includes the following:
• Change the library’s image from being a collector of information to being the creator of information.
• Consider the size of the different departments: some may need little or no attention due to size, while others may need close attention due to intensive research by lecturers within the department.
• Identify gaps and focus your attention on filling them with the relevant collection.
• Make sure that you are aware of the accreditation period of different programmes, since the role that academic libraries play in collection development is recognised by such agencies.
• Build a lasting and sustainable relationship with departments. This includes knowing the lecturers’ research interests, assisting the newly established departments, attending free webinars, and participating in student activities.
• Ensure equal distribution of the budget and ensure that everyone has equal access to it.
• Create a timetable where everyone knows when to submit requests for prescribed books. Make it clear that it takes approximately three weeks on average for ordered books to be delivered.
• Develop department-specific collection development policies.
• Be ready to move with the times, e.g. replace DVDs in favour of video-streaming services.
• Shift towards a 100% electronic reference collection.
• Consider having an electronic version for popular but currently in-print collections.
• Develop an indigenous collection based on the contributions of communities around the university.
• Create a portal for open educational resources (OERs) from participating institutions across the globe.

“Dr Megwalu’s presentation was not only informative but a testimony that collection development and assessment are dynamic and driven by passion and love,” says Madiba.

News Archive

Statement following a protest march on the Main Campus
2006-09-07

Statement by UFS management following a protest march on the Main Campus

A protest march by a small number of SASCO members took place at the University of the Free State’s (UFS) Main Campus in Bloemfontein today (Wednesday 6 September 2006).

At the end of the protest march a memorandum was handed to the Dean of Student Affairs, Dr Natie Luyt.

The UFS Management remains committed to provide quality education to all students at the UFS. The management is also committed to the transformation of the campus and to creating a non-racial, multilingual and multicultural student life.

It must be remembered that certain processes are already in place to address some of the issues raised, such as a Transformation Plan Task Team, which is in the process of drafting a comprehensive transformation plan for the UFS.

Discussions are also already taking place between management and student structures, including SASCO, about certain issues raised in the memorandum.

However, the management will respond to the memorandum using the appropriate channels that exist on campus to communicate with all student formations, including SASCO.

The UFS management wishes to thank the SASCO members for the peaceful and non-violent way in which the protest march was conducted and for which the management had granted SASCO permission.

The UFS management appeals to SASCO to make use of the channels that exist to address the concerns of their members and find workable solutions in the interest of a quality university and quality student life.

Media release
Issued by: Anton Fisher
Director: Strategic Communication
Cell: 072 207 8334
6 September 2006

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