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20 January 2021 | Story Leonie Bolleurs | Photo Supplied
Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), addressed a group of staff from the UFS Department of Library and Information Services.

Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), pointed out that building a lasting and sustainable relationship with departments and upholding quality in the library environment is key. 

She addressed a group of colleagues from our Department of Library and Information Services (LIS) on 25 November 2020.

Tight budgets call for proper assessment

Her presentation, titled Library Collection Development, was aimed at sharing her experience of working in the collection development and liaison sections within the LIS ecosystem. 

“This librarian-cum-computer science lecturer has the benefit of both worlds, having worked in private and public academic libraries such as Stafford University and City University of New York respectively,” says Monde Madiba, Deputy Director: Collection Development and Management of LIS at the University of the Free State.

San Jose, the oldest public university in the western US, is located in the heart of Silicon Valley, serving more than 33 000 students enrolled in 10 colleges and 67 departments.

According to Dr Megwalu, the tight budgets that public academic libraries such as San Jose receive, call for proper assessment of library collections in order to deal with the constraints. She emphasised the need to “uphold quality within the constraints”.

Moving from collecting information to creating information

Some of the ideas that Dr Megwalu shared for conducting assessment and collection development, includes the following:
• Change the library’s image from being a collector of information to being the creator of information.
• Consider the size of the different departments: some may need little or no attention due to size, while others may need close attention due to intensive research by lecturers within the department.
• Identify gaps and focus your attention on filling them with the relevant collection.
• Make sure that you are aware of the accreditation period of different programmes, since the role that academic libraries play in collection development is recognised by such agencies.
• Build a lasting and sustainable relationship with departments. This includes knowing the lecturers’ research interests, assisting the newly established departments, attending free webinars, and participating in student activities.
• Ensure equal distribution of the budget and ensure that everyone has equal access to it.
• Create a timetable where everyone knows when to submit requests for prescribed books. Make it clear that it takes approximately three weeks on average for ordered books to be delivered.
• Develop department-specific collection development policies.
• Be ready to move with the times, e.g. replace DVDs in favour of video-streaming services.
• Shift towards a 100% electronic reference collection.
• Consider having an electronic version for popular but currently in-print collections.
• Develop an indigenous collection based on the contributions of communities around the university.
• Create a portal for open educational resources (OERs) from participating institutions across the globe.

“Dr Megwalu’s presentation was not only informative but a testimony that collection development and assessment are dynamic and driven by passion and love,” says Madiba.

News Archive

South Campus supplementary schools foster future Kovsies
2016-07-13

The Monyetla Bursary Project, in partnership with the University of the Free State (UFS) and other sponsors, presents an annual Winter School for Grade 12s on the South Campus. In addition, a Saturday school for Grade 12s has been in operation since 2007.

 “Champion teachers
in the district
assist learners”

Chris Grobler, a science teacher at Navalsig High School in Bloemfontein, is the organiser of both schools. He says, “I saw it as a tragic state of affairs that those offering bursaries and the bright learners from our formerly disadvantaged schools were not meeting up with each other.”

The first year saw 300 learners attending, with five subjects being presented. This tally has since grown to 650 learners each Saturday, with 11 subjects being presented, including Business Studies, Computer Applications Technology (CAT), Geography, Maths, and English.

“Our vision was to get champion teachers in the district to assist learners to qualify for university bursaries,” says Grobler. The project has succeeded in attracting educators with extensive experience as chief markers or even subject advisors in the Department of Education.

Description: Winter school  Tags: Winter school

Roald Rautenbach presents the Computer Applications
Technology (CAT) class while Peet Jacobs interprets in SASL.
Video recordings are also made for later distribution.

Photo: Eugene Seegers

Wider reach

“This year, the 1 200 learners at the Winter School hail not only from the Free State but also from as far as North-West, Gauteng, and the Eastern Cape.” Grobler says, “We are very pleased about this, as it means that the image of the UFS is being carried further afield.”

Lesego Modisele, one of the visiting learners from Parys, says, “I like how they brought in teachers that are heads of their subjects, who are very experienced and help us a lot. They explain how exam papers are set and which important things to focus on.”

By means of the Schools Partnership Programme (SPP), 250 learners from Thaba Nchu and Botshabelo have also been assisted. Katleho Setloho, who was one of these students, is currently a medical student at the UFS.

A special feature included in this year’s programme is interpreting services in South African Sign Language (SASL) for Deaf students. As an added bonus, a disc of the sessions in SASL is being compiled for English, Mathematics, and CAT, with plans for it to be distributed to the deaf community in the rest of South Africa via the UFS.

 

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