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20 January 2021 | Story Leonie Bolleurs | Photo Supplied
Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), addressed a group of staff from the UFS Department of Library and Information Services.

Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), pointed out that building a lasting and sustainable relationship with departments and upholding quality in the library environment is key. 

She addressed a group of colleagues from our Department of Library and Information Services (LIS) on 25 November 2020.

Tight budgets call for proper assessment

Her presentation, titled Library Collection Development, was aimed at sharing her experience of working in the collection development and liaison sections within the LIS ecosystem. 

“This librarian-cum-computer science lecturer has the benefit of both worlds, having worked in private and public academic libraries such as Stafford University and City University of New York respectively,” says Monde Madiba, Deputy Director: Collection Development and Management of LIS at the University of the Free State.

San Jose, the oldest public university in the western US, is located in the heart of Silicon Valley, serving more than 33 000 students enrolled in 10 colleges and 67 departments.

According to Dr Megwalu, the tight budgets that public academic libraries such as San Jose receive, call for proper assessment of library collections in order to deal with the constraints. She emphasised the need to “uphold quality within the constraints”.

Moving from collecting information to creating information

Some of the ideas that Dr Megwalu shared for conducting assessment and collection development, includes the following:
• Change the library’s image from being a collector of information to being the creator of information.
• Consider the size of the different departments: some may need little or no attention due to size, while others may need close attention due to intensive research by lecturers within the department.
• Identify gaps and focus your attention on filling them with the relevant collection.
• Make sure that you are aware of the accreditation period of different programmes, since the role that academic libraries play in collection development is recognised by such agencies.
• Build a lasting and sustainable relationship with departments. This includes knowing the lecturers’ research interests, assisting the newly established departments, attending free webinars, and participating in student activities.
• Ensure equal distribution of the budget and ensure that everyone has equal access to it.
• Create a timetable where everyone knows when to submit requests for prescribed books. Make it clear that it takes approximately three weeks on average for ordered books to be delivered.
• Develop department-specific collection development policies.
• Be ready to move with the times, e.g. replace DVDs in favour of video-streaming services.
• Shift towards a 100% electronic reference collection.
• Consider having an electronic version for popular but currently in-print collections.
• Develop an indigenous collection based on the contributions of communities around the university.
• Create a portal for open educational resources (OERs) from participating institutions across the globe.

“Dr Megwalu’s presentation was not only informative but a testimony that collection development and assessment are dynamic and driven by passion and love,” says Madiba.

News Archive

Andrew Mellon Foundation renews ongoing support for UFS projects
2017-04-10

Description: ' Andrew Mellon Foundation - Badat Tags: Andrew Mellon Foundation - Badat

Dr Saleem Badat and Annemia van der Heever.

The University of the Free State (UFS) was first awarded a grant by the Andrew W Mellon Foundation (AWMF) in 2015 to fund several projects between 2015 and 2016 under the International Higher Education Strategic projects fund. The programme’s director, Dr Saleem Badat, visited the UFS on 23 March 2017 as part of his annual first-quarter feedback sessions, with not only the UFS but other universities around the country that benefited from the programme. Top of the agenda was a meeting with principal investigators of projects funded by the foundation, to discuss the UFS’s institutional priorities for funding, alongside the university’s management, to discuss possible intra-institutional projects to be undertaken with other universities.

During his visit, Dr Badat met with Prof Nicky Morgan, UFS Acting Vice-Chancellor and Rector, as well as the AWMF representative, Annamia van der Heever, Director: Institutional Advancement. He discussed future plans with managers of the Programme for Innovation in the Artform Development, #Movements project, Inclusive Professoriate Grant and the Curriculum reform programme which involved seven other universities.  

The AWMF, through its projects, is instrumental in developing and maintaining strong higher education institutions that produce knowledge and high-quality graduates, and advances social justice. The projects further aim to deepen and broaden public understanding and support for the arts and humanities, diversity and inclusion. “The Foundation each year presents universities with wonderful opportunities to improve teaching, learning and research in the humanities. We are working hard with the Faculty of Humanities on possible submissions for 2017,” said Van der Heever.

During 2017 between $10.8 million and $12 million will be available for grants by the Foundation’s International Higher Education and Strategic Projects programme. The Vice-Chancellor’s Office will continue to serve as a contact point and administrative support for UFS projects currently funded by AWMF. Institutional Advancement will assist project leaders to draft submissions to the Foundation this year and in the future. In 2018 AWMF will celebrate 30 years of involvement in supporting higher education in South Africa. 

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