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20 January 2021 | Story Leonie Bolleurs | Photo Supplied
Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), addressed a group of staff from the UFS Department of Library and Information Services.

Dr Anamika Megwalu, an assessment and engineering librarian at San Jose State University in California in the United States (US), pointed out that building a lasting and sustainable relationship with departments and upholding quality in the library environment is key. 

She addressed a group of colleagues from our Department of Library and Information Services (LIS) on 25 November 2020.

Tight budgets call for proper assessment

Her presentation, titled Library Collection Development, was aimed at sharing her experience of working in the collection development and liaison sections within the LIS ecosystem. 

“This librarian-cum-computer science lecturer has the benefit of both worlds, having worked in private and public academic libraries such as Stafford University and City University of New York respectively,” says Monde Madiba, Deputy Director: Collection Development and Management of LIS at the University of the Free State.

San Jose, the oldest public university in the western US, is located in the heart of Silicon Valley, serving more than 33 000 students enrolled in 10 colleges and 67 departments.

According to Dr Megwalu, the tight budgets that public academic libraries such as San Jose receive, call for proper assessment of library collections in order to deal with the constraints. She emphasised the need to “uphold quality within the constraints”.

Moving from collecting information to creating information

Some of the ideas that Dr Megwalu shared for conducting assessment and collection development, includes the following:
• Change the library’s image from being a collector of information to being the creator of information.
• Consider the size of the different departments: some may need little or no attention due to size, while others may need close attention due to intensive research by lecturers within the department.
• Identify gaps and focus your attention on filling them with the relevant collection.
• Make sure that you are aware of the accreditation period of different programmes, since the role that academic libraries play in collection development is recognised by such agencies.
• Build a lasting and sustainable relationship with departments. This includes knowing the lecturers’ research interests, assisting the newly established departments, attending free webinars, and participating in student activities.
• Ensure equal distribution of the budget and ensure that everyone has equal access to it.
• Create a timetable where everyone knows when to submit requests for prescribed books. Make it clear that it takes approximately three weeks on average for ordered books to be delivered.
• Develop department-specific collection development policies.
• Be ready to move with the times, e.g. replace DVDs in favour of video-streaming services.
• Shift towards a 100% electronic reference collection.
• Consider having an electronic version for popular but currently in-print collections.
• Develop an indigenous collection based on the contributions of communities around the university.
• Create a portal for open educational resources (OERs) from participating institutions across the globe.

“Dr Megwalu’s presentation was not only informative but a testimony that collection development and assessment are dynamic and driven by passion and love,” says Madiba.

News Archive

The influence of load shedding on the evening timetable
2008-01-31

The load shedding that is being applied at present also has a certain influence on especially the evening module and venue timetable. As part of the contingency planning of the UFS, an alternative module and venue timetable has been compiled so that classes that cannot take place during evenings in the week as a result of load shedding can be accommodated on Fridays and Saturdays.

After consultation with students, lecturers will decide whether the alternative timetable will apply when load shedding does indeed occur or whether the alternative timetable will be a permanent arrangement.

The alternative evening module and venue timetable are as follows:

Classes that are presented in the timeslot 18:10 to 21:00 on Thursdays are alternatively accommodated in the same venues at the same times on a Friday. Double or more periods that commence at 17:00, but continue into the period of load shedding are also included in this alternative arrangement.

It is important to note that lecturers who present double periods that start at 14:10 and continue into the period of load shedding must make ad hoc arrangements should they wish to have their periods also included in the alternative timetable.

Classes that take place in the timeslot 20:10 to 22:00 on Wednesdays are alternatively accommodated in the timeslot 08:10 to 12:00 on Saturdays, in a few cases in different venues from those scheduled initially. Double or more periods that start at 18:10, but continue into the period of load shedding are also included in this alternative arrangement.

The venue changes for Wednesday periods that are accommodated on Saturdays are as follows:

  • BLG114 Practical 1 English (A) in the Biology Building 28 from 08:10 to 11:00
     
  • STK114 Practical 1 Afrikaans (D) in West Block 201 from 09:10 to 11:00
     
  • STK114 Practical 1 English (D) in West Block 202 from 09:10 to 11:00
     
  • ALM108 Lecture 1 English (G) in FGG169 from 09:10 to 11:00
     
  • EKN314 Lecture 2 English (A) in the Rindl Hall from 09:10 to 11:00
     
  • EFA112 Lecture 2 Afrikaans (A) in FGG377 from 10:10 to 11:00
     
  • EFK112 Lecture 2 Afrikaans (A) in FGG183 from 10:10 to 11:00
     
  • DLS112 Lecture 2 English (A) in FGG184 from 10:10 to 11:00
     
  • ALC108 Lecture 2 English (E) in the South Block 1 from 10:10 to 11:00
     
  • DLS112 Lecture 2 Afrikaans (A) in the FGG377 from 11:10 to 12:00
     
  • EFA112 Lecture 2 English (A) in FGG183 from 11:10 to 12:00
     
  • EFK112 Lecture 2 English (A) in FGG184 from 11:10 to 12:00
     
  • ELF112 Lecture 2 English (A) in FGG169 from 11:10 to 12:00
     
  • EKN214 Lecture 3 English (A) in Stabilis 4 from 11:10 to 12:00

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