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16 July 2021 | Story Xolisa Mnukwa | Photo Supplied
Improving student well-being through collaborative food provisioning initiatives.

In commemoration of Nelson Mandela and his commitment to justice, human rights and fundamental freedoms, a profound belief in the equality and dignity of every woman and man, the University of the Free State (UFS) reflects on the university’s food gardening project, a collaborative initiative established to address student food insecurity in a sustainable manner. 

As stipulated in the 2021 UFS Food Environment task team report, food insecurity among students in the higher education sector has emerged over the past decade as a global threat to student success. According to the internationally accepted definition of food insecurity, these students experience limited or uncertain availability of nutritionally adequate and safe foods or have limited or uncertain ability to acquire acceptable foods in socially acceptable ways.

The UFS Food Environment Office, in collaboration with Kovsie ACT, the UFS Department of Nutrition and Dietetics, FARMOVS, Tiger Brands, Siyakhana Food Gardens and other businesses, has embarked on an 18-month journey to address this problem within the university. 

The project kicked off with the building of two large food tunnels that aid students with fresh produce on a regular but controlled basis. The project has received financial support from organisations including Tiger Brands, Siyakhana Food Gardens, and Sakata Seeds.

A recap of the UFS gardening project and food harvested

The gardens produced foods such as Swiss chard, beetroot, carrots, and cabbage that were consistently distributed to vulnerable students from March 2020 up until now. Onions, lettuce, and spinach also formed part of the food parcels prepared for students, accompanied by food donations from UFS staff and students, Tiger Brands, and the Shoprite Group through the UFS food bank.

In November 2020, a brainstorming workshop was held to reflect on the status quo of the UFS gardening project and the value it adds to a larger integrated food provisioning system at the university. The workshop addressed topics including the planting and production of relevant crops; processing and distribution of products harvested; and the creation of a training curriculum pertaining to the activities of the UFS gardening project.

“By creating our own food gardens, we share valuable knowledge with the rest of the team involved with this project and further uplift our communities. After all, small-scale sustainable food production could lower one’s environmental footprint and contribute to a healthier lifestyle,” stated Carien Denner from the UFS Department of Sustainable Food Systems and Development. 

Denner goes on to explain that the mutually beneficial relationship of all stakeholders involved in the maintenance of the food gardening project has the potential to expand in the future to further combat student food insecurity in a sustainable manner. 

What the UFS food garden project anticipates for the future

According to Denner, the food tunnels at Lengau will be moved to the Paradys experimental farm. One tunnel will be converted into a hydroponic system covered in plastic, and the other will be covered in netting and will be planted directly into the ground. Financial aid for the moving of the tunnels was provided by the UFS Dean of Natural and Agricultural Sciences and Prof Rudolf from the Siyakhana Food Gardens. 

The produce from these two tunnels will be sold to UFS staff and some will be distributed to students through the UFS No Student Hungry Programme (NSH). Denner mentioned that the team are further looking to empower students to grow foods at their own homes by involving them in the planting and harvesting process of the gardening project. 
The continuation of the food gardening project and other support initiatives facilitated by the Food Environment task team thrive through collaborations with businesses, NPOs, UFS staff and students, to address food insecurity and malnutrition among students. 

Staff and students are encouraged to contribute by collecting non-perishable food items for the UFS Food Environment Office.

Contact Annelize Visagie at VisagieA@ufs.ac.za or call +27 51 401 3258 to make contributions. 

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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