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11 March 2021 | Story Lacea Loader

In an effort to further ensure the successful continuation of the 2021 academic programme, the University of the Free State (UFS) has implemented a number of measures related to financial support to students and the academic programme.  

“The COVID-19 pandemic has posed many challenges to universities across the country; for instance, to find innovative ways of completing the 2020 academic year without leaving any student behind and, at the same time, keeping safety, health, and well-being a top priority. The pandemic also provided ample opportunities to embrace technology and introduce new innovative learning and teaching approaches in 2020, as well as a first-ever online registration process for all our students in 2021. Although we have been experiencing challenges with the process, one needs to emphasise that any substantial change-management process will pose challenges,” says Prof Francis Petersen, Rector and Vice-Chancellor. 

Watch video from Prof Francis Petersen below: 

Extension of online registration process for senior undergraduate and first-year students

Since the UFS is aware that some students (particularly senior undergraduate students) have been experiencing challenges to register for several reasons, and also that this has created unprecedented levels of anxiety among students and staff, a number of measures – such as additional staff capacity. Furthermore, the online registration process has been extended until 12 March 2021 to allow senior undergraduate students who have not yet registered, to do so. 

“I am satisfied that faculties are now dealing with questions and queries in an effective way. All the faculties are doing well with the registration of students. Certain faculties have already registered 100% of their senior undergraduate students, while the registration rate of other faculties is above 80%. Dedicated teams in faculties and academic support services are assisting to accelerate the registration process,” says Prof Petersen. 

In line with the announcement by Dr Blade Nzimande, Minister of Higher Education, Science and Innovation, on 8 March 2021, the online registration process for first-year students has been extended to 19 March 2021. The academic programme for first-year students will start on 23 March 2021. “We are aware that first-year students will experience university life differently and have put several programmes in place to support them,” says Prof Petersen. 


Adjustment of academic calendar

“Students who have not registered yet will receive full support to be able to register. The pace we are following to ensure that students receive their material and curriculum content has been adapted to ensure that no student is left behind,” says Prof Petersen. 

To mitigate the risk of not completing the 2021 academic programme the following has been put into place:

1. A differentiated and flexible approach has been adopted for the commencement of classes for students whose registration has been delayed. This will allow faculties to adjust the academic pace and approach to bring students on par with where other students are in a specific programme.
2. The academic calendar for the first semester has been adjusted to alleviate the pressure on senior undergraduate students, a grace period for assessment has been instated, and assessments have been postponed until 1 April 2021. 

“The tremendous effort, dedication, and commitment of university staff and the way in which the Institutional Student Representative Council (ISRC) has worked with the university management during this time, are deeply appreciated. Both our students and staff are embracing substantial change in our processes – especially online registration. In the end, our collective goal is to ensure that our students succeed this year, and that no student is left behind. We are also focusing specifically on our most vulnerable students and the challenges they are facing; therefore, we have developed a dedicated programme to support them,” says Prof Petersen. 

Financial concessions to assist students to register

“The university management is aware of the challenges that students are experiencing with funding – specifically in respect of the National Student Financial Aid Scheme (NSFAS) – and is working with NSFAS to resolve the funding challenges of students. We follow a pro-poor approach to the registration of students and are highly sensitive and committed to leaving no student behind,” says Prof Petersen.

Since the beginning of the 2021 academic year, the UFS has made a number of concessions to assist students in registering, especially for those students with outstanding debt.  

These concessions include:

1. All students with outstanding debt, but who have approved funding from NSFAS for 2021, are allowed to register without any first payment.
2. All non-NSFAS students who have outstanding debt of up to R 20 000, may register provisionally by paying R2 050 (non-residence) or R7 290 (residential).
3. All non-NSFAS confirmed final-year students who have outstanding debt of up to R25 000, may register provisionally.

In addition, the following concessions were granted to 2020 NSFAS bursary students who have not yet received approval from NSFAS for 2021 or who may not have met NSFAS requirements. 

These students may register as follows:

1. If a student has no outstanding debt from 2020, he/she may register provisionally without any payment, on condition that they meet the academic requirements for registration.
2. If a student has outstanding debt for 2020, he/she may use the provisional registration option to register.
3. The university will not be able to pay any allowances or private accommodation costs until confirmation of NSFAS approval has been received and funds have been transferred from NSFAS.
4. If no allocation is made by NSFAS, the student will need to fund his/her own studies or deregister, with no debt accumulation.

The university management is aware that first-time entering first-year students (FTENs) who have applied for NSFAS funding are also encountering challenges with funding, as they are still awaiting an outcome from NSFAS. 

The following concessions were made for FTENs to whom an offer has been made and the offer was accepted by the prospective student: 

1. Proof of application to NSFAS must be submitted to the UFS (this will be verified) by providing a copy/image of student’s status on the MYNSFAS portal to Finaidenquiriesbfn@ufs.ac.za. If NSFAS has already rejected the application, no consideration will be given.
2. If NSFAS has not provided an outcome for the application, the student will be allowed to register provisionally without payment. This will only apply to programmes funded by NSFAS.
3. The UFS will not be able to pay any allowances or private accommodation costs until confirmation of NSFAS approval has been received and funds have been transferred from NSFAS.
4. If no allocation is made by NSFAS, students will need to fund their own studies or deregister, with no debt accumulation.

“These additional financial concessions come at a huge cost to the university and are placing severe strain on the resources of the UFS. The university will be unable to provide any further financial assistance. Furthermore, the concessions are again proof of the university’s pro-poor approach to ensure the successful registration of our students,” says Prof Petersen.

The arrangements will be implemented from 11 March 2021, noting FTENs will need verification if an application is in place.

News Archive

The solution to student food insecurity is a holistic approach
2017-02-10

Description: Dietetics read more Tags: Dietetics read more

Dr Louise van den Berg from the Department of
Nutrition and Dietetics says the University of the Free State
is taking steps to teach students how to budget and make
them aware how important food nutrition is.
Photo: Pixabay 

Research at the University of the Free State (UFS) has indicated that nearly 60% of students are victims of food insecurity and suffer from hunger most of the time. The research by the UFS Faculty of Health Sciences shows that a further 25% are food insecure but are not hungry most of the time.

Senior Lecturer in the Department of Nutrition and Dietetics, Dr Louise van den Berg, says food insecurity is common among student populations across the world. However, local research shows that it is almost double that of tertiary institutions in developed countries.

Food insecurity among students caught many people off-guard
Dr Van den Berg says in South Africa nobody had really looked at the problem until recently “It seems student food insecurity has caught many people off-guard.” She says people tend to think of tertiary students as a privileged group.

The research has now indicated how deep the problem really is on campus. The students that most likely go hungry are single, male, black or coloured, and are generally first-generation students.

They are also mostly undergraduates, those paying their studies from non-bank loans or bursary means, those not living with their parents or guardians or those that need to support somebody else financially.

The results further indicate that those that are likely to suffer from hunger seldom or never have enough money for food but have to borrow money for food, have to ask for food, sell items to get food or steal food.

“A healthy student is a
successful student.”

Bursary money send back home for parents to survive
Dr Van den Berg agrees that one of the main reasons for the situation is economic stress. Research has shown students rarely spend money on food when resources are scarce. Furthermore, parents of students studying with bursaries are not always able to fully support them on campus. Some students send bursary money back home for their parents to survive.

She says other factors that contribute to campus food insecurity are that all over the world universities have terminated catered food halls due to high costs. “To a large extent this has created a food desert for students and now they need to look after themselves.”

To throw money at the problem does not seem to be the answer. 

Students are food-uncertain beings
The research indicates that young people on campus do not know where to buy food, much less the correct, nutritional food they need. Dr Van den Berg says most universities are now aware of the problem and have been taking steps. This includes teaching students how to budget and making them aware how important nutrition is for their success and their responsibility for themselves.

Universities are also looking at private funding for food aid and food schemes. Dr Van den Berg says other solutions are the restructuring of bursary fees, student self-help initiatives and food gardens.

The Faculty of Health Sciences is taking the initiative to manage a food blog on the UFS website. It will also use other social media platforms to post food-preparation videos and recipes for students.

Dr Van den Berg says it is important to grow the 15.6% group of students who indicated they are food secure because a healthy student is a successful student.

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