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03 February 2022 | Story NONSINDISO QWABE | Photo UFS Photo Archive
Prof Rodwell Makombe, Associate Professor in the Department of English on the Qwaqwa Campus.

Prof Rodwell Makombe, Associate Professor in the Department of English on the university’s Qwaqwa Campus, will be joining a prestigious group of more than 100 academic staff from African universities for this year’s University of Michigan African Presidential Scholars (UMAPS) programme.

Each year, the programme hosts more than 180 academics from different universities in Africa for a five-month fellowship, providing academics with access to the university’s research libraries and facilities, on-campus housing, health insurance, and a stipend to cover living expenses.

Fellowship an opportunity for collaboration and career growth 
 
The fellowship comes at just the right time for Prof Makombe, who said he is looking forward to mentorship for his growth and career development in a new environment and atmosphere. “I am very excited about this opportunity, which I think has come at the right time. It will expose me to a broad network of scholars, which I need for collaboration purposes, and it will also give me an opportunity to share my research and learn from the experiences of other scholars from different parts of the world. Given that I will be working closely with a faculty member of the university for the duration of the fellowship, the programme will also provide me with the mentorship that I need for my growth and career development.”
 
Apart from the exposure to broad academic and research scholars, he said he was looking forward to having the time and resources to finish writing his second book.

“I have just published my first book in October 2021, and I have already started doing research for my second book. The fellowship will give me time and space to focus on writing the book without the usual interruptions associated with my teaching responsibilities. The book focuses on cultures of resistance in post-Mugabe Zimbabwe. It is a sequel to my recent book,Cultural texts of resistance in Zimbabwe: Music, Memes, Media, which explores discursive resistance in Zimbabwe in the context of crisis.”

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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