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20 July 2022 | Story Nonkululeko Nxumalo | Photo Supplied
UFS Academic staff job shadow in Germany
From the left: Helene van der Merwe (Lecturer: Sustainable Food Systems and Development), Herkulaas Combrink (Lecturer: Economic and Management Sciences, and Interim Co-director of the Interdisciplinary Centre for Digital Futures), Prof Dirk Fornahl (Research associate/researcher at Friedrich Schiller University Jena), Dr Karen Booysen (Lecturer: Business Management), Ketshepileone Matlhoko (Junior Lecturer: Sustainable Food Systems and Development), Gretha Lotz (Technopolis intern), Prof Johan van Niekerk (HOD: Sustainable Food Systems and Development), Prof Katinka de Wet (Associate Professor: Sociology, and Interim Co-director of the Interdisciplinary Centre for Digital Futures)


A group of academic staff and PhD students from the University of the Free State (UFS) recently visited the Friedrich Schiller University Jena (FSU) in Germany for a three-week (27 May-16 June 2022) regional innovation training workshop and job shadowing. The opportunity was extended to the university’s Interdisciplinary Centre for Digital Futures (ICDF) as well as the faculties of Natural and Agricultural Sciences and Economic and Management Sciences.

Building a regional innovation cluster for agriculture

With this training, the UFS, in collaboration with the FSU, the Department of Science and Innovation (DSI), the Technology Innovation Agency (TIA), the Department of Small Business Development, Tourism and Environmental Affairs (DESTEA), the Department of Agriculture (DOA), and other industry partners, aims to build a regional innovation cluster for agriculture in the South African perspective that drives innovation, technology advancement, and trade methodology among academic institutions, the government, and industries.

“The collaboration between the UFS and the FSU will have significant benefits for both universities in terms of knowledge sharing and learning. However, the biggest benefit of this project is to build a better community, facilitate innovative solutions for future challenges, and provide academic collaborations,” said Herkulaas Combrink, Interim Co-director of the ICDF.

Another regional innovation cluster in the agricultural sector is arranged within the Cape Winelands region and is centred on wine and liquor production. The projects between the UFS and the relevant stakeholders will grow other agricultural spheres such as textiles, livestock, and diverse crop irrigation.

“We are interested in a broad topic focused on climate change in the challenging context of developmental issues, inequalities, pressing issues of food insecurity, and demands/ opportunities brought about by the Fourth Industrial Revolution,” Prof Katinka de Wet, Interim Co-director of the ICDF, highlighted.

According to Combrink, the UFS has been engaging online and in person with academic staff from FSU since 2021 to build the skills and capacity to drive this regional innovation.

“Academic institutions, government, and industry rely on these integral bridges to drive a sustainable digital future as well as to capacitate the next generation with the skills to increase the level of innovation required to remain relevant in the context of tomorrow,” he also said.



News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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