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01 June 2023 | Story Danelle Fisher | Photo Supplied
South Campus SRC uses conversations to break gender bias
Students listening attentively to speakers at the Break the Bias Conversations held at Legae Residence on the South Campus.

On 24 May 2023, the University of the Free State (UFS) South Campus Student Representative Council (SRC) held the Break the Bias Conversations dialogue at Legae Residence on the South Campus to talk about biases faced by the LGBTQI+ community. 

Established in 2022, the initiative aims to educate students on the different issues faced by students on a daily basis. "This dialogue aimed to educate students on a wide range of topics related to mental health, safety, and racial disparities experienced by our students," states Gonste Choane, Senior Officer, Kovsie Support. 

The SRC has created a safe space for students to address biases towards the LGBTQI+ community, with topics on awareness surrounding the community, including discrimination, sexual health, stereotypes and stigmatisation, and becoming more aware of conscious and unconscious biases and being willing to question ourselves and others. "There was a need to start dialogues/engagements among South Campus students regarding issues they encounter on a regular basis," added Choane. 

The dialogue was attended by South Campus students, the Gender Equity and Anti-Discrimination Office, and associations and NGOs centred around the LGBTQI+ community. "It's important for the university community to be aware of these dialogues in order to provide the necessary support mechanisms that will enhance the academic success of all students," said Choane.  

Guest speakers from diverse backgrounds were invited to share their experiences with the students. 

“The initiative has successfully managed to open the door for open discussions among students regarding issues they face on a regular basis. The initiative's goal now being growth in collaboration with more campuses. "This dialogue aims to collaborate with other campuses in the future," said Choane. 

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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