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29 August 2025 | Story Igno van Niekerk | Photo Stephen Collett
One-Room Space
The UFS’ one-room spaces are designed to connect students and lecturers seamlessly across locations and borders.

The university is transforming education across its Bloemfontein, Qwaqwa, and South campuses with its pioneering one-room spaces, mirrored across all three locations to deliver cutting-edge, immersive learning. Research for these innovative spaces began in 2023, sparked by a photo from the University of Leuven in Belgium, which the university identified as showcasing Leuven’s advanced classroom setup. Prof Philippe Burger, Dean of the Faculty of Economic and Management Sciences, leveraging a connection there, led a team to explore this technology globally, collaborating with Canada’s X2O OneRoom to make the UFS the first in South Africa – and one of (as far as we know) two in Africa, alongside Kenya – to offer such immersive classrooms.

Unlike Zoom or Blackboard, where online students were often overlooked as small icons, one-room spaces ensure that everyone feels included. Designed for postgraduate training and PhD interactions, these rooms accommodate up to 40 in-person and 40 online participants, with large video camera feeds on screens, reminiscent of the TV programme Small Talk, where children’s faces lined the wall for engagement. Directional audio and personal cameras create a sensory experience, with sound coming from the speaker’s direction and eye contact feeling natural. Angelique Carson-Porter from the Department of Nutrition and Dietetics shared her excitement about a postgraduate session led by Prof Aletta Olivier, Lecturer in the Centre for Gender and Africa Studies: “It feels like you’re right there, even from Pretoria or Ghana. You see everyone, interact, and never miss a beat.”

Gavin Coetzer at ICT Services, a key project leader, highlighted how lecturers struggled with older platforms’ limitations, often only addressing online questions at the end, disrupting the flow. The UFS’ one-room spaces, implemented in the UFS Business School, the Clinical Skills Unit, South Campus teacher training, and Qwaqwa, solve this with breakout sessions and global conference support. While other universities rely on Teams, the UFS’ user-friendly tech, with around 24 screens and ceiling microphones, allows lecturers to focus on teaching.

Staying ahead of tech trends is challenging, but the university is excelling, making education inclusive, engaging, and truly global.

News Archive

HEMIS training ‘shares insights across institutions’, says Prof Petersen
2017-08-22

 Description: HEMIS training ‘shares insights across institutions’ Tags: HEMIS training ‘shares insights across institutions’

UFS Rector and Vice-Chancellor Prof Francis Petersen
presents the welcoming address at the 2017 HEMIS Institute
in Bloemfontein.
Photo: Eugene Seegers

Higher education institutions such as universities need information and accurate data to make critically important management decisions. Prof Francis Petersen, Rector and Vice-Chancellor of the University of the Free State (UFS), expressed these sentiments during his introduction at the 2017 HEMIS Institute recently held in Bloemfontein.

Reporting a critical part of HE practice
The Department of Higher Education and Training (DHET) uses its Higher Education Management Information System (HEMIS) to manage and verify performance data from Higher Education Institutions (HEIs) regarding four crucial datasets, namely students, staff, space, and postdoctoral information and research fellows. HEMIS data is collected for quality control, funding, and planning purposes, in particular for steering the system and for monitoring the sector. This data must then be audited, since it is used for subsidy allocations to HEIs.

“Institutional reporting on aspects of what we do as public universities is a critical part of practice in Higher Education,” said Prof Petersen. He added, “Whether about insourcing statistics, … student accommodation, or transformation and indicators within that domain, it’s really all about accurate data with which informed, evidence-based decisions can be made. This HEMIS Institute 2017 ultimately enables us to share insights across institutions, which can grow and strengthen the sector as a whole.”

‘It’s about accurate data with
which informed decisions can
be made’—Prof Francis Petersen

Public and private HEIs attend training alongside government reps
The Institutional Information Systems Unit of the Directorate for Institutional Research and Academic Planning (DIRAP) hosted and presented the Southern African Association for Institutional Research (SAAIR) HEMIS Foundations workshop and the annual HEMIS Institute in Bloemfontein. These training opportunities were attended by university data managers and representatives from 26 public and private HEIs, as well as representatives from the Council on Higher Education (CHE), DHET, and the Namibian National Council for Higher Education (NCHE). The Foundations workshop was designed to assist those new to the platform to be better acquainted with this data management tool, while the two-day Institute was structured to answer complex questions and address issues around the use of the relevant reporting structures and software.

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