Latest News Archive

Please select Category, Year, and then Month to display items
Previous Archive
17 January 2025 | Story Lunga Luthuli | Photo Supplied
Intsika Food Garden
The newly redeveloped Intsika Garden on the UFS Qwaqwa Campus, designed to promote accessibility, sustainability, and community engagement. The garden's flexible spaces offer opportunities for students to relax, collaborate, and connect with one another.

The UFS Qwaqwa Campus is transforming its landscape to provide more than just a physical connection between buildings. The redevelopment of the garden in front of the Intsika Building marks a shift towards integrating communal spaces that support interaction, inclusivity, and sustainability. 

According to Nico Janse van Rensburg, Senior Director: Facilities Planning at University Estates, the primary aim of the redevelopment is to celebrate the diversity of the university as its ‘greatest asset’ by creating spaces that promote community engagement. “Previously, the garden was underutilised and did not connect properly to the rest of the campus’ circulation network. We identified an opportunity to develop it into a social space where academia and visitors can connect,” Van Rensburg explained.  

Accessibility and sustainability  

The Intsika Garden redevelopment aligns with the broader strategic goals of the institution, particularly in infrastructure planning. The project focuses on making the space universally accessible, ensuring that it caters for people with disabilities while improving overall circulation on the campus. “The development strives to improve the accessibility to different functions on the campus by making the space and circulation routes universally accessible,” said Van Rensburg.  

This initiative is also embedded in the university’s commitment to sustainability, as waterwise plants, artificial grass, and low maintenance finishes have been carefully selected to reduce the environmental footprint. “Artificial grass was used in combination with natural vegetation, which requires minimal water and maintenance,” he added.  

In addition to accessibility, sustainability plays a central role in the redevelopment. The project is designed to contribute to the university’s goal of reducing its carbon footprint by promoting pedestrian-friendly spaces and minimising the reliance on fossil-fuel-driven vehicles.  

Van Rensburg highlighted the efficiency gains in the management of green spaces, noting that the design will reduce the frequency of maintenance, which in turn reduces carbon emissions and energy consumption. “By promoting pedestrian circulation and integration with public transport, the use of vehicles using fossil fuels is minimised,” he said. Walking, he added, is not only a more environmentally friendly option, but also promotes the health and well-being of the campus community.  

Social spaces for collaboration  

The redevelopment introduces six new social nodes across the campus, each offering unique opportunities for student engagement and collaboration. “Smaller pockets have been created, which form part of the larger public space, resulting in a microclimate where people can relax and socialise,” Van Rensburg explained.  

The spaces are designed with flexibility in mind, featuring various seating arrangements, including spaces for meetings and group collaborations. Among the new additions is an amphitheatre, which provides a multifunctional space for lectures, performances, and other activities. “Flexible communal spaces were created for recreational opportunities, resulting in a balanced campus lifestyle,” Van Rensburg added.  

Recognising the increasing reliance on technology, the redevelopment also incorporates features such as charging stations and Wi-Fi connectivity. The spaces are envisioned as ‘information zones’, providing students and staff with convenient access to online resources while they relax or connect outdoors. “With Wi-Fi connectivity, the spaces function as an extension to traditional libraries,” noted Van Rensburg.   

While the Intsika Garden redevelopment is a significant step forward, plans are already underway for further infrastructure and green initiatives. “The soft landscaping and signage contracts were awarded for the Intsika Garden,” Van Rensburg confirmed. He also revealed that much-needed renovations to the front of the Intsika Building are in the pipeline, with a contractor soon to be appointed for the construction work. The planned upgrade will align with the garden’s aesthetics by drawing inspiration from indigenous art and culture, creating a cohesive identity for the campus. 

As these developments progress into 2025, the Qwaqwa Campus will continue to evolve, offering students and staff spaces that not only enhance their academic experience, but also contribute to a more sustainable and connected environment. 

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

We use cookies to make interactions with our websites and services easy and meaningful. To better understand how they are used, read more about the UFS cookie policy. By continuing to use this site you are giving us your consent to do this.

Accept