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27 September 2021 | Story André Damons | Photo Supplied
Dr Jacques Maritz, a lecturer at the UFS Department of Engineering Sciences (EnSci), recently hosted and chaired a mini-symposium on the role of UFS Grid Related Research.

During 2020 the University of the Free State (UFS) Qwaqwa campus experienced a loss of electricity supply for 10% of the year which led to emergency generation costs reaching R1.2-million. 

This is one of the problems Dr Jacques Maritz, a lecturer at the UFS Department of Engineering Sciences (EnSci), and the UFS Grid Related Research group are looking to address with their research on green and sustainable digital transformation efforts of local campus power grids.

Dr Maritz recently hosted and chaired a mini-symposium on the role of UFS Grid Related Research during which research strategies, visions and missions were shared by different research groups. These groups included the UFS Grid Related Research Group (presented by Dr Maritz), the UFS Initiative for Digital Futures (presented by Mr Herkulaas Combrink and Prof Katinka de Wet, both interim directors) and the Block Chain Research Group (presented by Mr Riaan Bezuidenhout, a PhD student at the Department of Computer Science and Informatics).  

Dr More Manda, on behalf of merSETA strategy and research, presented its strategic priorities for the next couple of years, which included the observation to drive the development of Digital and Green Skills. Mr Nicolaas Esterhuysen, from UFS Department of University Estates, also presented a live demonstration of the current state of the UFS smart grid. Industry partners presented a synopsis of their efforts and products pertaining to the evolution of digital and green campus grids. 

The symposium highlighted the existing synergies and visions

The symposium boasted an international keynote by Dr Veselin Skendzic (locally supported by Mr Deon Joubert, SEL), a principal research engineer with Schweitzer Engineering Laboratories  Inc (SEL), on the detection of power grid faults using the phenomena of travelling waves.

“The symposium highlighted the existing synergies and visions shared between UFS research groups, our industry partners and funders. An innovative model of industry engagement via shared case studies and technical papers, with emphasis on local campus grids, was explored and discussed. 

“The UFS Initiative for Digital Futures placed emphasis on the value-add of multidisciplinary research teams when attempting to solve the most critical social problems, especially in the South African digital paradigm. One of the notable successes of this symposium was that it provided a platform for several research groups within the paradigms of science, engineering and social sciences to synchronise with industry and showcase their expertise towards the effort of creating green and sustainable campus grids,” says Dr Martiz.
Mr Nicolaas Esterhuysen, from UFS Department of University Estates, also presented a live demonstration
of the current state of the UFS smart grid. (Photo:Supplied)

According to him, the critical discussions observed during the symposium aim towards future efforts that include working more closely with industry partners and leveraging internal collaborations in order to advance the digitalisation, optimisation, reliability and research-readiness associated with campus grids. The latter is also part of the mandate of the UFS Grid Related Research Group to build local research instruments that will serve a wider community of scientist and engineers. 

Additional benefit

An additional benefit of a fully digitally twinned campus grid is the value-add of the corresponding data lake, an entity that will serve the establishment of new frontiers in digital R&D exchanges, governed by the appropriate digital ethics, says Dr Maritz.

He continues: “The UFS is in a unique position to compete in the Digital Futures paradigm, with emphasis on its ability to generate innovative digital backbones to serve multidisciplinary research interactions between internal research groups and industry, with unique contributions generated in the field of digital training. The UFS Grid Related Research Group has also been receiving valuable support, training, and guidance from the Emerging Scholars Accelerator Programme (ESAP), led by Dr Henriëtte Van Den Berg, including mentorship by Prof Pieter Meintjes, senior professor at the Department of Physics, UFS. 

“This symposium was part of the engagement efforts by the UFS Grid Related Research Group as the main driver of the merSETA funded UFS project for Digital and Data Engineering, which is closely affiliated with the initiative for Digital Futures.”

News Archive

UFS implements paperless meeting system
2004-08-20

 

The Management Committee of the University of the Free State ’s (UFS) Executive Management recently entered the electronic environment of more effective and centralised meeting and decision-making administration by implementing ‘n computerised meeting system.

With this the UFS became the first higher education institution in the world to use the PARNASSUS-meeting management system. PARNASSUS , which refers to a mountain in the Greek mythology, is a licensed system from CIPAL in Belguim – a developer of software for a variety of applications.

“In stead of coming to a weekly management meeting with a file of documentation, each member now walks in with his/her laptop and the whole meeting procedure takes place electronically,” says Prof Sakkie Steyn, Registrar: General at the UFS.

At the same time the secretary registers the minutes point by point on the PARNASSUS programme. At the end of the meeting, after certain technical finishes are done, the minutes are distributed to members of the meeting and their secretaries/office managers. The draft minutes is also distributed to those who must implement decisions and prepare implementation steps. These staff members are given security clearance beforehand.

“The system is unique due to the fact that a translation engine has been built into the agenda and minute system. Agenda items can be submitted in Afrikaans and then automatically be translated in English by means of the interactive translation engine, or vice versa. The same principle applies to the minutes,” says Prof Steyn.

According to Prof Steyn the translation engine was develop with the expert assistance of the UFS’s Unit for Language Facilitation and Empowerment (ULFE). Word strings from previous minutes are now being added to the corpus of the translation engine.

“The system enables the secretary to continuously monitor which points are submitted for the agenda and if these points comply with the set standards namely clear recommendations, background and proposed implementation steps. The agenda is closed at a certain moment and no new points can then be added. The secretary does certain technical finished by means of a final classification of point and annexures. The draft agenda is then sent to the chairperson for approval, after which the agenda is electronically sent to members of the meeting and their secretaries/office managers for preparation,” says Prof Steyn.

“After the minutes have been approved at the next meeting, it is saved on the PARNASSUS decisions data base. The tracing of decisions made during previous meetings can be done by any person with the necessary security clearance. This is different from the past where stacks of documents had to be searched to find a decision,” says Prof Steyn.

According to Prof Steyn the secretariat and meeting administration services at the UFS has now entered a fully virtual and electronic environment. This will enhance effective decision making tremendously. “The PARNASSUS system saves us costs and time and the decentralisation of submissions to meetings lessens the work at centralised points,” says Prof Steyn.

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