02 May 2023 – current
Senior Assistant Office, University of the Free State
- Provide administrative support to the Head of Department and all staff members.
- Capture of research outputs on the Research Information Management System (RIMS)
- Assist with the administration of new and/or contract appointments.
- Operate PeopleSoft and Oracle management system
- Complete basic office administrative tasks
- Manage general financial matters and records in collaboration with the Head of Department.
- Manage and monitor all entities of the department (including research entities of staff).
- Complete and submit claims, quotes and requisitions.
- Order and purchase office supplies, stationery, and equipment.
- Capture marks accurately on the UFS system (Gradebook) and keep record of departmental throughout
01 February 2022– 30 September 2022 (six months)
Senior Assistant Office, University of the Free State
- Process faculty timetable requests
- Process ad-hoc venue bookings
- Submit course catalogue changes
- Operate PeopleSoft and Oracle management system
- Complete basic office administrative tasks
- Communicate with faculty staff
- Respond to student and staff queries
- Attended faculty meetings representing curriculum administration
15 January 2021-31 January 2022 (one year)
Reception Administrator, Network Recruitment
- Operate the switchboard, receiving more than 50 calls a day
- Complete background checks for recruitment consultants
- Book appointments for candidates with consultants
- Ensure that office supplies are always stocked
- Submit successful placements for auditing
- Screen and submit interviewees for criminal, credit and qualification checks
13 November 2019–20 December 2020 (one year, one month)
Personal Assistant, Office Manager, PCM Consulting
- Managed the diary of the CEO
- Consolidated timesheets and expense claims of all employees
- Verify and capture invoices, credit notes and supporting documents.
- Liaise with clients and suppliers.
- Implement control measures.
- Compile, submit and present monthly income and expenditure reports.
- Attend to credit related queries of supplier/vendor.
- Complete project administration tasks.
- Introduced a job management app, to create efficient job tracking
- Processed leave applications and appointment letter
- Submitted monthly reports and statistics of sales
- Planned and organized company events for clients and suppliers
05 March 2018 – 28 February 2020 (two years)
Student Assistant (faculty of Education), University of the Free State
- Conducted the first year welcoming of the Education Faculty
- Hosted the Gateway Orientation event
- Assisted Faculty Manager with administrative duties
- Provided academic advice to first and senior year students
- Created schedules for faculty staff
18 January 2015 – 30 October 2021 (six years)
Campus Manager/promoter, Student Village
- Conduct campus-based promotions
- Facilitate promoters, while doing marketing
- Setup promotional material
- Ensure marketing targets are reached
16 October 2015 – 31 October 2016 (one year)
Residence Committee Member/promoter, University of the Free State
- Welcomed first year students to city residence; Kagiso
- Ensured that the first years took part in Gateway programs
- Made sure that first year students received academic advice and were registered for the correct modules.
- Assisted both first and senior year students with finding accommodation.
- Facilitated and hosted various House events throughout the year.
2 June 2015 - June 2019 (four years)
Receptionist, Eunice Hostel
- Facilitated the booking in of guests
- Provided meal tickets to guests
- Handled the petty cash and tuck-shop of reception area
- Provided venues, materials and resources for hotel events