Nicole Masalla

 

Nicole Masalla
 

 Experiences   

02 May 2023 – current
Senior Assistant Office, University of the Free State

  • Provide administrative support to the Head of Department and all staff members.
  • Capture of research outputs on the Research Information Management System (RIMS)
  • Assist with the administration of new and/or contract appointments.
  • Operate PeopleSoft and Oracle management system
  • Complete basic office administrative tasks
  • Manage general financial matters and records in collaboration with the Head of Department.
  • Manage and monitor all entities of the department (including research entities of staff).
  • Complete and submit claims, quotes and requisitions.
  • Order and purchase office supplies, stationery, and equipment.
  • Capture marks accurately on the UFS system (Gradebook) and keep record of departmental throughout

01 February 2022– 30 September 2022 (six months)

Senior Assistant Office, University of the Free State

  • Process faculty timetable requests
  • Process ad-hoc venue bookings
  • Submit course catalogue changes
  • Operate PeopleSoft and Oracle management system
  • Complete basic office administrative tasks
  • Communicate with faculty staff
  • Respond to student and staff queries
  • Attended faculty meetings representing curriculum administration


15 January 2021-31 January 2022 (one year)
Reception Administrator,
Network Recruitment

  • Operate the switchboard, receiving more than 50 calls a day
  • Complete background checks for recruitment consultants
  • Book appointments for candidates with consultants
  • Ensure that office supplies are always stocked
  • Submit successful placements for auditing
  • Type CVs for consultants
  • Screen and submit interviewees for criminal, credit and qualification checks


13 November 2019–20 December 2020 (one year, one month)
Personal Assistant, Office Manager, PCM Consulting

  • Managed the diary of the CEO
  • Took minutes of meetings
  • Consolidated timesheets and expense claims of all employees
  • Verify and capture invoices, credit notes and supporting documents.
  • Liaise with clients and suppliers.
  • Implement control measures.
  • Compile, submit and present monthly income and expenditure reports.
  • Attend to credit related queries of supplier/vendor.
  • Complete project administration tasks.
  • Introduced a job management app, to create efficient job tracking
  • Processed leave applications and appointment letter
  • Submitted monthly reports and statistics of sales
  • Planned and organized company events for clients and suppliers


05 March 2018 – 28 February 2020 (two years)

Student Assistant (faculty of Education), University of the Free State

  • Conducted the first year welcoming of the Education Faculty
  • Hosted the Gateway Orientation event
  • Assisted Faculty Manager with administrative duties
  • Provided academic advice to first and senior year students
  • Created schedules for faculty staff


18 January 2015 – 30 October 2021 (six years)
Campus Manager/promoter, Student Village

  • Conduct campus-based promotions
  • Facilitate promoters, while doing marketing
  • Setup promotional material
  • Ensure marketing targets are reached

 

16 October 2015 – 31 October 2016 (one year)
Residence Committee Member/promoter,
University of the Free State

  • Welcomed first year students to city residence; Kagiso
  • Ensured that the first years took part in Gateway programs
  • Made sure that first year students received academic advice and were registered for the correct modules.
  • Assisted both first and senior year students with finding accommodation.
  • Facilitated and hosted various House events throughout the year.

 

2 June 2015 - June 2019 (four years)
Receptionist, Eunice Hostel

  • Operated the switchboard
  • Facilitated the booking in of guests
  • Provided meal tickets to guests
  • Handled the petty cash and tuck-shop of reception area
  • Provided venues, materials and resources for hotel events

 Education  

November 2019
Bachelor of Art, University of the Free State

Majors: Psychology and Communication Science

November 2014
Matriculation, Eunice High School

I matriculated with four distinctions at the end of 2014

 Skills  

  • Proficient in Microsoft Office
  • Ability to work autonomously
  • Strong work ethic
  • Strategic planning and organizing
  • Strong communication skills
  • Adapt easily to any work environment

 Activities   

When I am not working or studying, I enjoy baking, watching movies and going on vacations. 


 
 
 

FACULTY CONTACT

T: +27 51 401 2240 or humanities@ufs.ac.za

Postgraduate:
Marizanne Cloete: +27 51 401 2592

Undergraduate:
Neliswa Emeni-Tientcheu: +27 51 401 2536
Phyllis Masilo: +27 51 401 9683

Humanities photo next to contact block

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